Office Administration Assistant

Role Description

This is a full-time on-site role for an Office Administrative Assistant at Advanced Engineering Services in Tiruchirappalli. The Office Administrative Assistant will be responsible for providing administrative assistance, including Accounting(TALLY), maintaining communication with internal and external stakeholders, and supporting executive administrative tasks. The role also involves utilizing clerical skills and supporting various administrative functions in the organization.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong phone etiquette and communication skills
• Clerical skills and proficiency in MS office software
• Attention to detail and organizational skills
• Ability to multitask and prioritize tasks
• Excellent problem-solving and decision-making abilities
• Experience in the engineering or related industry is a plus
• Any Bachelor's degree or a related field experience
• Tally Added Advantage.

Responsibilities:

Organize the Office:

• Assist associates in optimizing office procedures.
• Maintain a well-organized workspace for efficient operations.

Communication Management:

• Sort and distribute communications promptly.
• Create and update records with accuracy and validity.

Scheduling and Planning:

• Schedule meetings and appointments.
• Monitor office supplies and address shortages including Pantry supplies.

Problem-Solving and Coordination:

• Resolve office-related malfunctions.
• Coordinate with other departments to ensure policy compliance.

Relationship Building:

• Maintain positive relationships with suppliers, customers, and colleagues.

Receptionist Duties (when needed):

• Handle front desk responsibilities.

Requirements and Skills:

• Proven experience in a relevant administrative role.(Optional)
• Working knowledge of office equipment.
• TALLY
• Strong organizational and time management skills.
• Analytical abilities and problem-solving aptitude.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.

Job Type: Full-time

Pay: ₹7,000.00 - ₹12,000.00 per month

Application Question(s):

• Do you have knowledge on TALLY?

Education:

• Bachelor's (Required)

Experience:

• Tally: 1 year (Required)

Work Location: In person

Application Deadline: 28/03/2025
Expected Start Date: 01/04/2025