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Office Admin

Office Admin

Continental

2 - 4 years

3 - 7 Lacs

Bengaluru

Posted:-1 days ago| Platform:

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Skills Required

Housekeeping Printing Material management Administration HVAC Staffing Security Guard Office Administrator CCTV Monitoring

Work Mode

Work from Office

Job Type

Full Time

Job Description

Overview of the role:

We are looking for a dynamic office admin for our Business Hub in Bangalore who is responsible for day to day operation in following topics and works closely with location head and other stakeholder.

Security
Housekeeping
Maintenance
Administration
And other adhoc support topics

Key Responsibilities:

Security
- Ensure availability (24 X 7) , stability and competence of Guards.
- 2.Handling day to day deviations and reporting the same.
- 3.Ensure implementation of applicable group security procedures.
- 4.Ensure Implementation of local security rules and processes (i.e Create/manage any templates, SOP, best practices related to security)
- 5.Ensure correctness of various records being maintained by security guards (employee, visitor and material management).
- 6. Monitoring and maintenance of critical Isolated areas (or rooms).
- 7. Ensure security guards are being trained with installed fire detection system.
- 8. Ensure Security guards are trained to operate available Firefighting Equipment and how to respond.
- 9. Ensure readiness and upkeep of available firefighting equipment and installed devices.
- 10. Ensure overall safety of employees and staff in the premises.
- 11. Ensure 24X7 monitoring of CCTV footage by security guards and reporting of abnormal situations .
- 12. Establish parking appropriate parking management process.
- 13. Work closely with building security where needed.
- 14. Provide basic training to security guards related to applicable procedures.

Housekeeping
- Check the premises regularly to ensure housekeeping
- Supervise the janitorial staff and other workers
- Carry out inspections of the facility
- Create/manage any templates, checklist, SOP etc
- Ensure overall cleanliness of premises, cafeteria, restroom, server room, electrical room, meeting rooms, cabins etc
- Support when visitors are around
- work with SPOC from agency regularly on resolving staff issue
- work with building housekeeping when needed

Maintenance
- Overseeing and coordinating routine maintenance tasks, repairs, and inspections
- Maintaining accurate records of maintenance activities, repairs, and inspections.
- Preparing reports on facility performance and issues.
- Create and manager templates, SOP, best practices for tech maintenance staff
- work with SPOC from agency on the maintenance staffing topics
- Ensuring the building and its systems (HVAC, plumbing, electrical, etc.) are functioning correctly and efficiently.
- Monitoring and optimizing energy usage to reduce costs and support sustainability efforts.

Administration
- Supporting in travel. Accommodation arrangements for the visitors
- supporting in courier topics
- manager store room [ receivables, outflow, inventory etc]
- Support overall admin topics [ e.g. external printing, vendors relations etc]
- Housekeeping machine maintenance, new parts Purchase Request, AMC
- Uniform & Other facility related material distribution co-ordination with Sonepat Plant
- Office supplies, stationaries etc

Pantry
- pantry goods purchasing
- monthly pantry bill checking
- purchasing for monthly events

Coordination and communication
- Work closely with team in Sonepat and center head.
- Hotel & Cab booking for visitors, Invoice check & process for e sign.
- Uniform & Other facility related material distribution co-ordination with Sonepat Plant

Experience

About 5+ years of experience in similar roles

Education

Graduate with diploma or certification in facility maintenance

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