Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /ROResponsibilities: Technical Assistance & Team Support: Provide administrative and technical support to the Tech Superintendent, including managing schedules, coordinating meetings, and preparing presentations or reports. Assist the technical team with day-to-day operational tasks, ensuring efficient workflow and timely completion of assignments. Maintain and organize technical documentation, project files, and records, ensuring easy accessibility and compliance. Facilitate internal communication within the technical team and with other departments. Procurement Management: Compilation of Procurement Documents: Prepare and compile all necessary documentation for procurement, including technical specifications, scope of work, and vendor requirements. Floating Enquiries: Issue Requests for Quotation (RFQs), Tenders, or Proposals to potential vendors based on technical specifications and project needs. Negotiations: Assist in commercial and technical negotiations with vendors to secure the best terms, pricing, and delivery schedules while ensuring compliance with quality standards. Preparation of Procurement-Related Documents: Draft and finalize critical procurement documents, including: Purchase Orders (PO): Create and issue formal purchase orders for approved goods and services. Service Orders (SO): Prepare and manage service orders for contracted services. Release Orders (RO): Draft and process release orders against master agreements or contracts. Track the status of orders, deliveries, and services, ensuring timely receipt and resolution of any discrepancies.

Looking for receiotionist attending Students/Customers in Libarary taking calls .Doing Data Entry of incoming students and Customers Customers ,Maintaining Book Database.Here's a job description for a Receptionist focused on a library setting, incorporating all the tasks you mentioned: Receptionist - Library & Customer Service Job Summary: We are looking for a friendly, organized, and detail-oriented Receptionist to be the first point of contact for our library. You will play a crucial role in creating a welcoming atmosphere for students and customers, managing inquiries, handling data entry, and assisting with the smooth operation of the library's daily activities. Key Responsibilities: Front Desk & Customer Service: Warmly greet and assist students and customers entering the library. Provide information about library services, resources, and policies. Direct visitors to appropriate sections or staff members as needed. Maintain a tidy and professional reception area. Call Handling: Answer incoming phone calls promptly and courteously. Direct calls to the appropriate department or individual. Take accurate messages when necessary and ensure timely delivery. Data Entry & Record Keeping: Perform data entry of incoming students and customers, ensuring accuracy and completeness of information. Assist in maintaining the book database, including entering new acquisitions, updating records, and tracking borrowed/returned items. Manage and organize various administrative records and files. Administrative Support: Assist with basic administrative tasks as required to support library operations. Handle general inquiries via email or in person.

Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /RO. Responsibilities: Procurement Documentation: Compile, organize, and maintain all procurement-related documents, ensuring accuracy, completeness, and compliance with company policies and procedures. This includes requisitions, vendor quotes, purchase orders, contracts, and delivery notes. Floating Enquiries: Prepare and send out Requests for Quotation (RFQs) and other inquiries to various suppliers and vendors based on technical specifications and team requirements. Negotiations Support: Assist the Technical Superintendent and team in supplier negotiations, including preparing comparative statements, analyzing quotes, and documenting negotiation outcomes to ensure favorable terms and pricing. Document Preparation: Create and process various procurement documents, including: Purchase Orders (POs): Generate accurate purchase orders based on approved requisitions and negotiated terms. Service Orders (SOs): Prepare service orders for external contractors and service providers. Release Orders (ROs): Process release orders for materials from existing contracts or inventory. Vendor Management: Maintain and update a comprehensive vendor database, including contact information, pricing, terms, and performance records. Follow-up and Expediting: Proactively follow up with vendors on outstanding orders, deliveries, and service schedules to ensure timely fulfillment. Record Keeping: Ensure meticulous record-keeping for all procurement transactions, both physical and digital, for auditing and reporting purposes. Coordination: Liaise effectively with internal technical teams, finance department, and external suppliers to ensure seamless procurement processes. Reporting: Assist in preparing regular reports on procurement status, vendor performance, and cost analysis as required by the Technical Superintendent. Administrative Support: Provide general administrative support to the Technical Superintendent and their team as needed.

Preparing Cheques,Bank Entries, Assisiting in GST Matters ,Making Entries in Tallies, Handling Office expenses of Staff Responsibilities: Prepare and process cheques for payments to vendors, suppliers, and other parties, ensuring accuracy and proper authorization. Record all bank transactions accurately and reconcile bank statements on a regular basis to ensure balances match bank records. Assist in Goods and Services Tax (GST) related matters, including the preparation of data for GST returns, reconciliation of GST records, and ensuring compliance with GST regulations. Make accurate and timely entries of all financial transactions, including sales, purchases, receipts, payments, and journals, into Tally software. Maintain and update ledgers, trial balances, and other accounting records in Tally. Handle and process staff office expense claims, ensuring compliance with company policies and proper documentation. Maintain records of office expenses and ensure timely reimbursement or payment. Assist in the preparation of financial reports as required by the management.