Lead – Studio Operations (Task Master – Design Delivery)

Overview:

sharp, structured, and relentless Lead Studio Operations

daily activation and tracking of task management systems

Key Responsibilities:

1. Task Management System Activation Across Projects

• Own and implement structured task management for every pitch and live project using studio-standard workflows
• Work with design and operations leads to

  activate project workflows from day zero

  allocating owners, deliverables, and timelines.
• Ensure every team leader and their member has

  100% clarity on what to do, by when, and how it fits into the larger delivery chain

  .

2. Daily Monitoring & Studio Progress Discipline

• Track every active project

  daily across Bangalore, Hyderabad, and Singapore

  ensuring tasks are moving, not stalled.
• Flag delays, resolve execution issues, and maintain real-time visibility into progress and blockers.
• Conduct structured daily/weekly follow-ups with all teams,

  ensuring adherence to standard studio workflows

  .

3. Design to Pre-Construction to Procurement Enablement

• Ensure smooth and timely handovers across all stages:

  design development ? pre-construction ? tender ? GFC

  .
• Work with technical and detailing teams to

  ensure all drawings and documents are buildable, coordinated, and released on time.

• Coordinate with procurement to ensure they have

  clear, complete, and timely information to initiate orders without delays or gaps

  .

4. Interdependency Management & Studio-wide Coordination

• Act as a bridge between design, engineering, procurement, and execution teams to keep project momentum high.
• Align internal teams on deliverables, dependencies, and ownership at every phase of the project.
• Identify and track interdependencies across teams, resolve misalignments, and unblock work in real time.
• Eliminate the wait-for-someone-else loop

  solve issues at the source

  , escalate where necessary, and keep the chain moving.
• Ensure teams dont work in silos but move forward together with shared clarity.

5. Client Sign-Off & Documentation Closure

• Ensure

  client signoffs

  on design milestones are obtained as per scheduleno slippages, no surprises.
• Track all internal and client-related submissions as per studio workflow and keep records up to date.

Who You Are:

• A

  project/studio operations leader

  with deep knowledge of workspace project cycles preferably from a design & build or architecture environment.
• A

  structured taskmaster

  with a knack for operational clarity and studio-wide visibility.
• Experienced in

  workspace project operations

  , especially in design and build environments either from lead architect position or from the lead project manager position
• Comfortable managing tasks for multiple live and pitch-stage projects simultaneously.
• Strong at spotting gaps, driving resolution, and

  ensuring no task falls through the cracks

  .
• Excellent with systems, tools, and building momentum in teams.

Requirements:

• Bachelors or Masters degree in architecture, Engineering, or Construction Management.
• 610 years of experience in project or studio operations within design or construction environments.
• Familiarity with the

  entire design lifecycle

  , from pitch through GFC and procurement readiness.
• Experience with

  project management and task tracking tools

  (e.g., Zoho, Trello, Notion, Asana, Monday.com).
• Ability to manage multi-location teams and build daily operational rhythm.
• Degree in Architecture, Interior Design, Construction Management, or Engineering preferred.

Why This Role Matters:

the system runs right

What We Offer:

• A culture of

  freedom with responsibility

  , where outcomes matter more than processes.
• Opportunities to

  lead from the front

  and directly impact the delivery of award-winning workspaces.
• A collaborative, fast-paced environment with

  direct access to leadership

  and real growth potential.
• A chance to work with passionate designers and project leaders delivering some of Indias most innovative workplaces.