Internship Officer

Job Title: Internship Officer
Location: Ghaziabad
Organization: Give Me Trees Trust
Job Type: Full-Time

About Us:

Give Me Trees Trust is one of India’s largest tree-planting and environmental conservation movements, founded by Swami Prem Parivartan (Peepal Baba). Active in over 20 states, our mission is to regenerate India’s green cover through plantation drives, biodiversity initiatives, and community engagement.

Role Purpose:

The Internship Officer will manage all operational and administrative aspects related to interns and volunteers—from onboarding to issuing letters and certificates, handling inquiries, and ensuring a structured, supportive experience throughout their engagement. Connect with colleges/universities to invite students for internship

Key Responsibilities:

1. Recruitment & Onboarding

• Issue official internship offer letters and appointment letters.
• Gather candidate details (contact information, roles, availability).
• Conduct orientation sessions, welcome briefings, and hands-on onboarding.
• Connect with colleges/universities to invite students for internship

2. Inquiry Management

• Act as the primary point of contact for interns and volunteers: emails, calls, WhatsApp messages.
• Respond promptly to queries about roles, schedules, documentation, etc.
• Maintain a recorded tracker of all incoming inquiries and actions taken.

3. Document Issuance & Record‑Keeping

• Prepare internship completion certificates, letters of recommendation and attendance.
• Maintain organized digital and physical files (intern data, documents, certificates) for future reference.

4. Coordination & Communication

• Liaise with internal managers to assign interns to suitable teams or projects.
• Keep mentors informed of intern schedules, deliverables, and feedback timelines.
• Coordinate exit or feedback meetings and surveys.

5. Compliance & Program Support

• Ensure all intern-related paperwork (NDA, code of conduct forms) are completed and filed.
• Track attendance, leave requests, and progress reports.
• Handle basic logistics such as workspace allocation, access passes, or stipend disbursement (if applicable).

6. Performance Tracking & Feedback

• Receive work reports or weekly updates from interns.
• Collect feedback from mentors and supervisors.
• Draft certificates and letters upon intern completion.

7. Miscellaneous

• Support internship-related communications—for example, team events, training, or webinars.
• Assist in basic reporting on program metrics (number of interns onboarded, completion rate, survey feedback).

Qualifications & Skills:

• Education: Bachelor’s degree in HR, Management, Social Sciences, Education, or related discipline.
• Experience: 0–2 years in internship coordination, volunteer management, or administrative roles (volunteer experience counts).
• Technical Skills: Proficiency in Microsoft Office or Google Workspace; ability to maintain structured databases.
• Communication: Excellent written and verbal English and local language abilities.
• Interpersonal skills: Courteous and patient, capable of working with diverse youth and internal staff.
• Organizational skills: Detail-oriented, able to track multiple tasks and documents simultaneously.
• Adaptability: Willing to assist in unexpected situations or urgent requests.

Key Competencies:

• Strong administrative and logistical capabilities.
• Effective communicator across teams and with newcomers.
• High level of reliability, professionalism, and confidentiality.
• Problem-solving mindset and ability to prioritize tasks under deadlines.
• A supportive and proactive presence for interns throughout their time at the organization.

Job Type: Contractual / Temporary

Pay: ₹20,000.00 - ₹22,000.00 per month

Schedule:

• Day shift

Work Location: In person