Import Export Documentation Executive

Job Description

Documentation is responsible for managing and overseeing the preparation, review, and maintenance of all relevant documents related to operations, shipping, customs, or internal processes. This role ensures accuracy, compliance with regulations, and timely submission of all required documentation.

Key Responsibilities:

• Prepare, verify, and manage export/import/shipping/customs-related documents as per industry standards.
• Coordinate with internal teams (sales, logistics, finance) and external agencies (freight forwarders, customs brokers, etc.) for smooth documentation flow.
• Ensure all documents comply with company policies, legal regulations, and client requirements.
• Maintain accurate and organized records of all documentation.
• Handle Bill of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, LC documents, etc.
• Track and manage timelines for document submissions, approvals, and clearances.
• Update documentation formats and processes in line with industry or regulatory changes.
• Support audits by providing relevant documentation and reports.
• Mentor junior staff and assist in improving departmental documentation practices.
• Minimum 2 years of Experience in Logistics/ Visa
• Good communication skills

Key Skills & Competencies:

• Strong knowledge of documentation processes in shipping, logistics, or related fields
• Familiarity with Incoterms, LC (Letter of Credit), and trade compliance
• Excellent attention to detail and accuracy
• Good communication and coordination skills
• Proficient in MS Office and documentation software/tools
• Ability to handle pressure and meet tight deadlines

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Work Location: In person