Import Executive

Import Executive – Job Description

Location – Hadapsar, Pune

Experience – min 2 years of import experience

Excellent English speaking skills

Position OverviewThe Import Executive will manage and optimize the company’s end-to-end import operations. This role encompasses planning and preparing orders, negotiating rates and terms, coordinating with customs and freight partners, and ensuring smooth clearance and delivery of goods. You will also oversee outward remittances, maintain accurate records, generate reports on import activities, monitor performance metrics, and continuously improve processes to drive efficiency and compliance.

Key Responsibilities

· Order Preparation & Procurement

o Draft and issue purchase orders to suppliers

o Track order acknowledgements, shipment schedules, and delivery timelines

o Liaise with vendors to confirm product specifications, packaging, and lead times

· Negotiation & Cost Management

o Negotiate pricing, payment terms, and service agreements with suppliers, freight forwarders, and carriers

o Secure competitive rates for freight forwarding, insurance, and transportation services

o Monitor and control import-related costs, seeking cost-saving opportunities

· Freight Forwarding & Transportation

o Coordinate inland transportation, ocean freight, and air cargo bookings

o Manage container tracking, consolidation, and deconsolidation processes

o Ensure timely handover to warehouse or distribution centers

· Customs Clearance & Compliance

o Prepare and submit all required customs documentation (e.g., commercial invoices, packing lists, certificates of origin)

o Liaise with customs brokers and authorities to secure timely clearance and release

o Maintain up-to-date knowledge of import regulations, duties, and tariffs

· Financial Processes & Outward Remittance

o Initiate and manage payment instructions for suppliers in compliance with Incoterms

o Coordinate with finance teams and banks to process outward remittances for import transactions

o Reconcile invoices, freight bills, and remittance statements

· Record Keeping & Reporting

o Maintain accurate and up-to-date records of all import transactions, documentation, and correspondence

o Generate regular reports on import volumes, costs, clearance times, and performance against KPIs

o Provide analysis and insights to management for decision-making and continuous improvement

· Performance Monitoring & Continuous Improvement

o Track key performance indicators (KPIs) such as on-time delivery, cost variances, and clearance lead times

o Conduct periodic reviews of processes, identify bottlenecks, and implement corrective actions

o Collaborate with cross-functional teams (procurement, warehousing, finance) to streamline workflows

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹45,000.00 per month

Schedule:

• Day shift

Experience:

• Import Executive: 2 years (Required)

Work Location: In person