Import Documentation Operations

As a Purchase Coordinator, your primary responsibility will be managing purchase orders and coordinating with suppliers efficiently. You will be required to update the Buyer's Requirement Sheet (BRS) upon receiving the Proforma Invoice (P/I) and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers in a timely manner. It will be essential to verify product descriptions, specifications, and terms in the P.O. and P/I, seeking clarifications as necessary. Additionally, you will need to share complete shipping instructions and document requirements promptly with suppliers. You will also be responsible for sending Letter of Credit (L/C) or advance details to suppliers upon receipt, confirming expected delivery dates, and updating internal marketing/logistics teams accordingly. Moreover, you will need to solicit freight quotations from a minimum of four freight forwarders and finalize them five days before dispatch. In terms of documentation handling and CHA coordination, you will be tasked with reviewing and approving suppliers" draft documents, ensuring accuracy in HSN codes and product descriptions. It will be crucial to forward final shipment documents to the Customs House Agent (CHA) and coordinate for any additional documentation required. You will also need to approve draft Bill of Entry and file the final version post receiving Out of Charge (OC), while notifying warehouse and marketing teams in advance regarding clearance and unloading schedules. Furthermore, you will be expected to arrange trucks for clearance promptly upon receiving OC or based on the expected clearance date, conduct early truck checks, and coordinate with the warehouse team for the timely unloading of goods. Proactive planning to avoid truck delays or unloading mismanagement will be key in this role. Managing vendor bills and documentation will also fall under your purview. You will be required to collect and upload vendor bills on the Zoho system against the respective P.O., submit all bills to accounts within the standard processing timeline, and maintain organized and complete documentation files for every shipment. Ensuring file audit readiness by completing documentation before the 25th of each month will be essential. This is a full-time, permanent position with benefits including health insurance and Provident Fund. The work schedule is during the day shift, and fluency in English is required. The work location is in person. Application Question(s): - What is your current Cost to Company (CTC) - What is your Expected CTC ,