We are seeking an experienced Export Documentation Executive to support our export activities. The ideal candidate will be responsible for preparing commercial documents, handling recordkeeping requirements, and ensuring timely payment of products. Key Responsibilities: - Prepare export documentation, including invoices, packing lists, and letters of credit - Coordinate with overseas buyers, CHA, freight forwarders, and shipping agents - Handle export documents and submit them to banks, DGFT, and other authorities - Track remittances and provide settlement instructions to banks - Coordinate with export team and banks to track document movement and completion of formalities - Deal with banks on export document-related issues, payment issues, and exchange control requirements - Manage pre- and post-shipment credit, utilization, and settlement - Check bank interest calculations and pass entries in the SAP system - Apply for certificates of origin, prepare ACD, and BL instructions - Follow up with CHA/forwarder on shipment details and freight bills Desired Candidate Profile: - Minimum graduation in any stream - 5-7 years of relevant experience in export documentation - Go-getter attitude and good organizational skills - Proficient in MS Office - Experience in Advance License is a plus Job Types: Full-time, Permanent Pay: ₹11,155.14 - ₹33,842.10 per month Benefits: Health insurance Provident Fund Schedule: Day shift Work Location: In person
Key Responsibilities: 1. Purchase Order & Supplier Coordination Update BRS (Buyer's Requirement Sheet) on receipt of Proforma Invoice (P/I). Issue and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers and collect countersigned copies. Verify product descriptions, specifications, and other terms in P.O. and P/I; seek clarifications if needed. Share complete shipping instructions and document requirements with suppliers promptly. 2. Payment, L/C & Shipment Scheduling Coordinate with the accounts department for arranging advance payments or Letters of Credit (L/C). Send L/C or advance details to suppliers on the same day of receipt. Confirm expected delivery dates with suppliers and update internal marketing/logistics teams. Invite freight quotations from minimum four freight forwarders and finalize 5 days before dispatch. 3. Documentation Handling & CHA Coordination Review and approve supplier’s draft documents ensuring accuracy in HSN codes and product descriptions. Forward final shipment documents to CHA (Customs House Agent) and coordinate for additional documents if required. Approve draft Bill of Entry and file the final version after receiving OC (Out of Charge). Communicate all payment obligations (duty, freight, etc.) to accounts before 4 PM. Notify warehouse and marketing teams in advance regarding clearance and unloading schedule. 4. Logistics & Clearance Coordination Arrange trucks for clearance immediately after receiving OC or based on expected clearance date. Perform early truck checks and coordinate with warehouse team for timely unloading of goods. Ensure truck delays or unloading mismanagement are avoided through proactive planning. 5. Vendor Bill Management & Documentation Collect and upload vendor bills on Zoho system against the respective P.O. Submit all bills to accounts within the standard processing timeline. Maintain organized and complete documentation files for every shipment. Ensure file audit readiness by completing documentation before the 25th of each month. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Application Question(s): What is your current CTC ? What is your Expected CTC ? Language: English (Required) Work Location: In person
Key Responsibilities: 1. Purchase Order & Supplier Coordination Update BRS (Buyer's Requirement Sheet) on receipt of Proforma Invoice (P/I). Issue and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers and collect countersigned copies. Verify product descriptions, specifications, and other terms in P.O. and P/I; seek clarifications if needed. Share complete shipping instructions and document requirements with suppliers promptly. 2. Payment, L/C & Shipment Scheduling Coordinate with the accounts department for arranging advance payments or Letters of Credit (L/C). Send L/C or advance details to suppliers on the same day of receipt. Confirm expected delivery dates with suppliers and update internal marketing/logistics teams. Invite freight quotations from minimum four freight forwarders and finalize 5 days before dispatch. 3. Documentation Handling & CHA Coordination Review and approve supplier’s draft documents ensuring accuracy in HSN codes and product descriptions. Forward final shipment documents to CHA (Customs House Agent) and coordinate for additional documents if required. Approve draft Bill of Entry and file the final version after receiving OC (Out of Charge). Communicate all payment obligations (duty, freight, etc.) to accounts before 4 PM. Notify warehouse and marketing teams in advance regarding clearance and unloading schedule. 4. Logistics & Clearance Coordination Arrange trucks for clearance immediately after receiving OC or based on expected clearance date. Perform early truck checks and coordinate with warehouse team for timely unloading of goods. Ensure truck delays or unloading mismanagement are avoided through proactive planning. 5. Vendor Bill Management & Documentation Collect and upload vendor bills on Zoho system against the respective P.O. Submit all bills to accounts within the standard processing timeline. Maintain organized and complete documentation files for every shipment. Ensure file audit readiness by completing documentation before the 25th of each month. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Application Question(s): What is your current CTC ? What is your Expected CTC ? Language: English (Required) Work Location: In person
Accounting & Compliance Handle accounting processes for India, Turkey, and China operations, including recording of sales, purchases, and expenses. Ensure timely submission of statutory filings and support audit processes. Manage local banking operations and maintain accurate financial records. 2. MIS & Reporting Prepare and circulate daily MIS reports with focus on creditors and financial performance. Issue commission invoices within 15 days of transaction completion. Track and report commission sales data on a monthly basis. 3. Accounts Payable & Receivables Post purchase and expense bills in line with applicable tax laws. Manage purchase orders, vendor payments, and agency commission receivables. Conduct creditor reconciliation for at least 33% of vendors monthly and complete full reconciliation quarterly. 4. Sales & Incentive Management Calculate and share monthly sales incentive reports with the sales team by the 11th of each month. Ensure all incentive calculations are accurate and processed on time. 5. Forex & Treasury Management Handle the closure of BOE (Bill of Entry) and ORM (Online Return Module) processes each month. Manage and update banking credentials and ensure proper treasury documentation. 6. Process Coordination & Documentation Coordinate effectively with other departments to streamline finance-related processes. Maintain comprehensive and organized documentation for all financial activities. Support initiatives for process improvements and compliance readiness. Job Types: Full-time, Permanent Pay: From ₹25,000.00 per month Benefits: Health insurance Provident Fund Application Question(s): What is your current CTC ? What is your Expected CTC ? Language: English (Required) Work Location: In person
As a Purchase Coordinator, your primary responsibility will be managing purchase orders and coordinating with suppliers efficiently. You will be required to update the Buyer's Requirement Sheet (BRS) upon receiving the Proforma Invoice (P/I) and dispatch signed Purchase Orders (P.O.) and P/Is to suppliers in a timely manner. It will be essential to verify product descriptions, specifications, and terms in the P.O. and P/I, seeking clarifications as necessary. Additionally, you will need to share complete shipping instructions and document requirements promptly with suppliers. You will also be responsible for sending Letter of Credit (L/C) or advance details to suppliers upon receipt, confirming expected delivery dates, and updating internal marketing/logistics teams accordingly. Moreover, you will need to solicit freight quotations from a minimum of four freight forwarders and finalize them five days before dispatch. In terms of documentation handling and CHA coordination, you will be tasked with reviewing and approving suppliers" draft documents, ensuring accuracy in HSN codes and product descriptions. It will be crucial to forward final shipment documents to the Customs House Agent (CHA) and coordinate for any additional documentation required. You will also need to approve draft Bill of Entry and file the final version post receiving Out of Charge (OC), while notifying warehouse and marketing teams in advance regarding clearance and unloading schedules. Furthermore, you will be expected to arrange trucks for clearance promptly upon receiving OC or based on the expected clearance date, conduct early truck checks, and coordinate with the warehouse team for the timely unloading of goods. Proactive planning to avoid truck delays or unloading mismanagement will be key in this role. Managing vendor bills and documentation will also fall under your purview. You will be required to collect and upload vendor bills on the Zoho system against the respective P.O., submit all bills to accounts within the standard processing timeline, and maintain organized and complete documentation files for every shipment. Ensuring file audit readiness by completing documentation before the 25th of each month will be essential. This is a full-time, permanent position with benefits including health insurance and Provident Fund. The work schedule is during the day shift, and fluency in English is required. The work location is in person. Application Question(s): - What is your current Cost to Company (CTC) - What is your Expected CTC ,
As a Documentation and Dispatch Coordinator at ColossusTex, you will play a crucial role in supporting our domestic operations by managing goods sales, service documentation, dispatch coordination, customer interactions, and inventory reporting. Your primary responsibilities include accurately entering Goods Sales and Service PIs, pick lists, Tax Invoices, and E-way Bills into Zoho, maintaining physical files for all related documents, coordinating with transporters for timely dispatch and delivery, managing barcoding for stock, overseeing daily stock reporting, and ensuring timely dispatch documentation is sent to customers. To excel in this role, you must have proficiency in Zoho or similar software, strong attention to detail, excellent organizational and time-management skills, effective communication and customer coordination abilities, the ability to manage multiple tasks and meet deadlines, strong problem-solving skills, and a proactive approach. A Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field is preferred, along with relevant certifications in logistics or documentation management as an added advantage. Your success will be measured based on the accuracy in entering documentation, timely submission of dispatch documents to customers, customer satisfaction, accuracy in stock audits, timely updates for vendor bills in Zoho, and on-time delivery rate with transporters. This is a full-time permanent position with a day shift schedule and an in-person work location. Join ColossusTex, a leading player in the textile value chain industry, and be a part of our dynamic team that operates in 37 countries across developed and emerging markets.,
Roles and Responsibilities Accounts Team Management Lead, supervise, and mentor the accounts team. Provide training and development to enhance team capabilities. Conduct performance reviews and ensure accuracy in accounting tasks. Monthly MIS Preparation Prepare and review Cash Flow and Profitability Statements. Consolidate group financial data and inter-company reconciliations. Submit accurate and timely MIS reports for management and compliance. Stock Verification & Review Analyze stock positions across multiple locations. Reconcile stock with books and ensure accurate stock movement records. Submit weekly stock reconciliation reports and resolve discrepancies. Statutory Compliances Ensure timely filing of GST, TDS, ROC, and ITR for all entities. Oversee tax audits and compliance with statutory regulations. Monitor receivables/payables and prevent penalties or delays. Annual Books Closure & Financial Statements Drive timely closure of books on a monthly and yearly basis. Prepare accurate financial statements and notes to accounts. Ensure compliance with accounting and regulatory standards. Scrutiny of Books Regularly review financial records for accuracy and completeness. Identify and resolve discrepancies immediately. Ensure timely reconciliation of ledgers and financial entries. Liaison with Consultants Coordinate with GST, Income Tax, and TDS consultants. Provide accurate financial data for compliance and reporting. Support strategic tax planning and conduct quarterly reviews. Strategic Financial Decision Support Assist management in financial planning, budgeting, and forecasting. Identify cost-saving opportunities and support investment decisions. Provide financial analysis and insights on trends and risks. Qualifications Must be a Chartered Accountant (CA), Chartered Financial Analyst (CFA), or hold an equivalent relevant qualification. 8–12 years of experience in Accounts & Finance, with proven managerial experience. Strong knowledge of accounting standards, taxation laws, and statutory compliance. Proficiency in ERP systems, Zoho Books, Tally, Busy and MS Advanced Excel. Excellent leadership, communication, and problem-solving skills. Job Type: Full-time Pay: Up to ₹1,200,000.00 per year Application Question(s): What is your current salary? What is your expected salary? Notice period ? Work Location: In person
Key Responsibilities: Sourcing & PO Creation: Handle need-based sourcing and PO creation after the director’s approval. Record all customer orders and vendor bills in Zoho and track orders until completion. Vendor & Payment Follow-up: Ensure timely vendor payments and maintain accurate documentation. Logistics Management: Manage courier operations (local, domestic, and international), track deliveries, maintain CTS mapping, optimize freight costs, renew vendor contracts, and present monthly courier cost reports. Fair Preparation: Plan and arrange samples for domestic and international textile/footwear fairs, collect and upload visiting cards in Zoho, and coordinate follow-ups with the sales team for business closure. Skills Required: Strong coordination and follow-up skills Knowledge of Zoho CRM and basic documentation Vendor management and negotiation ability Good communication and organizational skills Must be graduate in textile Job Type: Fresher Pay: ₹10,000.00 per month Work Location: In person
Key Responsibilities: Sourcing & PO Creation: Handle need-based sourcing and PO creation after the director’s approval. Record all customer orders and vendor bills in Zoho and track orders until completion. Vendor & Payment Follow-up: Ensure timely vendor payments and maintain accurate documentation. Logistics Management: Manage courier operations (local, domestic, and international), track deliveries, maintain CTS mapping, optimize freight costs, renew vendor contracts, and present monthly courier cost reports. Fair Preparation: Plan and arrange samples for domestic and international textile/footwear fairs, collect and upload visiting cards in Zoho, and coordinate follow-ups with the sales team for business closure. Skills Required: Strong coordination and follow-up skills Knowledge of Zoho CRM and basic documentation Vendor management and negotiation ability Good communication and organizational skills Must be graduate in textile Job Type: Fresher Pay: ₹10,000.00 per month Work Location: In person
Key Responsibilities 1. Order & Dispatch Management (Domestic) Prepare & share P/Is, coordinate with sourcing, update order status weekly. Manage dispatch documents, credit approvals, and customer communication within 1 hour of dispatch. Ensure QRS compliance, finalize freight in advance, and ensure timely deliveries. Submit commission reports & maintain BRS sheet monthly. 2. Warehouse & Inventory Management Optimize space utilization, maintain 98% order accuracy, ensure 100% safety compliance. Conduct stock reconciliation twice a month, share reports with sales team every Monday. 3. Transportation & Logistics Coordinate inbound & outbound transport, optimize routes, and reduce costs. Ensure on-time delivery of all shipments. 4. Import Operations Verify and issue P/Os within 1 day, update BRS sheet, and send shipping instructions timely. Arrange L/C/advance payments, finalize freight, coordinate CHA for clearance, and verify documents. Ensure trucks and unloading are arranged in advance. 5. Vendor Bill & Documentation Upload vendor bills within 3 days and maintain complete shipment files for audit. 6. Reporting Share weekly payment and shipment status reports with Accounts and Sales teams. Submit MORM report by the 7th of every month. Job Type: Full-time Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Provident Fund Application Question(s): What is your current salary? What is your expected salary? What is your notice period? Work Location: In person
Key Responsibilities 1. Order & Dispatch Management (Domestic) Prepare & share P/Is, coordinate with sourcing, update order status weekly. Manage dispatch documents, credit approvals, and customer communication within 1 hour of dispatch. Ensure QRS compliance, finalize freight in advance, and ensure timely deliveries. Submit commission reports & maintain BRS sheet monthly. 2. Warehouse & Inventory Management Optimize space utilization, maintain 98% order accuracy, ensure 100% safety compliance. Conduct stock reconciliation twice a month, share reports with sales team every Monday. 3. Transportation & Logistics Coordinate inbound & outbound transport, optimize routes, and reduce costs. Ensure on-time delivery of all shipments. 4. Import Operations Verify and issue P/Os within 1 day, update BRS sheet, and send shipping instructions timely. Arrange L/C/advance payments, finalize freight, coordinate CHA for clearance, and verify documents. Ensure trucks and unloading are arranged in advance. 5. Vendor Bill & Documentation Upload vendor bills within 3 days and maintain complete shipment files for audit. 6. Reporting Share weekly payment and shipment status reports with Accounts and Sales teams. Submit MORM report by the 7th of every month. Job Type: Full-time Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Provident Fund Application Question(s): What is your current salary? What is your expected salary? What is your notice period? Work Location: In person
Role Overview: As a candidate for this position, your main responsibilities will include sourcing and purchase order creation, logistics management, and fair preparation. You will be expected to handle sourcing and PO creation after receiving approval from the directors, record customer orders and vendor bills in Zoho, manage courier operations, track deliveries, maintain CTS mapping, optimize freight costs, renew vendor contracts, plan and arrange samples for textile/footwear fairs, collect visiting cards in Zoho, and coordinate follow-ups with the sales team. Key Responsibilities: - Handle need-based sourcing and PO creation after the directors" approval - Record all customer orders and vendor bills in Zoho and track orders until completion - Manage courier operations (local, domestic, and international), track deliveries, maintain CTS mapping, optimize freight costs, renew vendor contracts, and present monthly courier cost reports - Plan and arrange samples for domestic and international textile/footwear fairs - Collect and upload visiting cards in Zoho and coordinate follow-ups with the sales team for business closure Qualifications Required: - Strong coordination and follow-up skills - Knowledge of Zoho CRM and basic documentation - Vendor management and negotiation ability - Good communication and organizational skills - Must be a graduate in textile Additional Details: Unfortunately, no additional details about the company were provided in the job description.,