Import Documentation - CHA

Job Description – Import Documentation Executive

• Stay updated on current customs regulations and import-related policies.
• Ensure full compliance with local and international import laws.
• Obtain and verify all import-related documents to avoid errors or compliance issues.
• Identify and flag missing documents or discrepancies related to customs requirements.
• Prepare and submit accurate and timely import documentation for customs clearance.
• Draft and manage duty exemption documents for applicable import processes.
• Oversee all import procedures and associated paperwork.
• Manage customs documentation for the clearing and forwarding of imported goods.
• Coordinate with clearing agents for timely goods clearance at the port of arrival.
• Liaise with shipping companies for updates on import consignments.
• Coordinate with port authorities for vessel handling and cargo unloading.
• Monitor and ensure the smooth movement of consignments to the final delivery point.
• Maintain proper records of import documentation, such as licenses, certificates, and customs bonds.
• Share daily status reports with the reporting manager.
• Collaborate with various stakeholders including clients, Customs Authorities, Shipping Lines, Ports/ICDs/CFSs, and internal departments.
• Perform any additional tasks assigned by senior management related to import operations.

Requirements:

• Minimum 1–3 years of experience in import documentation, customs clearance, or freight forwarding.
• Strong knowledge of Indian customs regulations and international import compliance procedures.
• Proficiency in handling and preparing Bill of Entry, invoice, packing list, COO, HSN codes, etc.
• Excellent communication skills—both written and verbal.
• Strong attention to detail and ability to manage multiple shipments/documents simultaneously.
• Ability to work under pressure and meet tight deadlines.
• Skilled in MS Office, Excel, internet use, and email handling.
• Adaptability to learn new systems and documentation tools.
• A proactive and customer-focused attitude.
• Team player with a collaborative work approach.

Job Type: Full-time

Pay: ₹15,000.00 - ₹40,000.00 per month

Supplemental Pay:

• Performance bonus

Application Question(s):

• Have you prepared and filed Bills of Entry before?
• Are you familiar with handling shipping documentation such as invoices and shipping bills?
• Do you know how to use customs portals like ICEGATE?
• How many years of experience do you have working in Import/Export documentation or as a CHA?

Work Location: In person