Role Summary
The HR Executive will manage the end-to-end people operations of a growing hospital: hiring clinical and non-clinical staff, tracking attendance, maintaining employee records, coordinating training, processing payroll accurately and on time, and ensuring full compliance with statutory requirements. The role is central to building a stable, well-staffed and compliant workforce as the hospital scales.
Key Responsibilities
1. Recruitment and Onboarding
- Work with department heads to understand manpower requirements and prepare job descriptions.
- Source candidates through job portals, social media, consultants, campus drives and referrals.
- Screen resumes, schedule interviews and coordinate with clinical and administrative heads.
- Verify credentials, registrations (e.g., Tamil Nadu Medical Council, Nursing Council, Pharmacy Council), experience and references.
- Roll out offer letters, appointment letters and joining formalities.
- Conduct induction and orientation for new joiners; maintain a hiring tracker and monthly vacancy report.
2. Attendance and Leave Monitoring
- Monitor daily attendance, shift rosters, overtime and on-call duties across departments.
- Maintain the biometric/HRMS attendance system and resolve discrepancies.
- Track leave balances, approvals, absenteeism and late coming; flag patterns to management.
- Consolidate attendance data for payroll before the monthly cut-off.
3. Employee Management and Relations
- Maintain accurate employee master data and personnel files (physical and digital).
- Handle confirmations, transfers, promotions, increments, exits and full-and-final settlements.
- Act as the first point of contact for employee queries and grievances.
- Support performance appraisals, disciplinary processes and employee engagement activities.
- Conduct exit interviews and analyse attrition trends.
4. Training and Development
- Prepare an annual training calendar with department heads.
- Coordinate mandatory trainings: fire safety, infection control, bio-medical waste management, BLS/ACLS, patient safety, POSH awareness and NABH-related training.
- Maintain training records, attendance sheets, feedback and effectiveness reports.
- Coordinate with external trainers and institutions where needed.
5. Payroll Processing
- Process monthly salary using attendance, leave, overtime, incentives and deductions.
- Compute PF, ESI, Professional Tax, TDS (in coordination with Accounts) and other deductions.
- Ensure accurate and timely salary credit, payslip generation and resolution of payroll queries.
- Maintain payroll registers and reconcile with Accounts/Finance.
6. Statutory Compliance
- Ensure compliance with applicable labour laws, including the EPF Act, ESI Act, Payment of Gratuity Act, Payment of Bonus Act, Minimum Wages, Maternity Benefit Act, Contract Labour (where applicable), Tamil Nadu Shops and Establishments provisions and the Labour Codes as notified.
- Ensure compliance with the POSH Act (Internal Committee formation and annual reporting).
- File monthly/annual returns and challans on time (PF, ESI, PT, etc.).
- Maintain statutory registers and be audit-ready for labour department inspections and NABH/hospital accreditation audits.
- Keep updated on changes in labour regulations and advise management.
7. Reporting
- Prepare monthly MIS: headcount, vacancies, attrition, absenteeism, overtime, payroll cost and training hours.
Qualifications
- MBA/PGDM in HR or a Master’s degree in Human Resource Management (or a Bachelor’s degree with relevant experience).
Pay: ₹25,000.00 - ₹55,000.00 per month
Benefits:
- Food provided
- Paid sick time
- Provident Fund
Work Location: In person
