Human Resource Executive

Role & responsibilities:

Contractor Management & Compliance

• Manage contractor attendance, overtime, shift scheduling, and wage verification through biometric and HRMS systems.
• Process contractor billing and ensure all statutory compliance under Factory Act, PF, ESIC, MLWF, Bonus Act, Gratuity Act, and other labor laws.
• Maintain documentation, registers, and records for audits and inspections.
• Coordinate with contractors for manpower planning and compliance updates.

2. MIS & Data Management

• Prepare HR MIS reports covering attendance, overtime, headcount, attrition, recruitment status, and training participation.
• Use Advanced Excel (Pivot Tables, VLOOKUP, INDEX-MATCH, Power Query etc. for accurate and automated reporting.
• Share Weekly/monthly HR dashboards with Plant HR Head.

3. Cost Control & Budgeting

• Monitor labor costs and suggest cost-optimization measures.
• Assist in preparing and monitoring HR & Admin budgets.

4. HR Operations & Coordination

• Manage Recruitment, joining formalities, induction, policy circulars, and holiday lists.
• Coordinate between Plant HR, HO HR, and contractors for smooth HR processes.
• Report to the Plant HR Head with operational updates and strategic inputs.

5. Employee Engagement & Communication

• Plan, organize, and execute employee engagement activities on time, including Town Hall meetings.
• Foster a positive work environment through timely resolution of HR issues.

6. Training, Health & Safety

• Prepare and implement an annual training calendar for staff and workers.
• Organize technical, behavioural, compliance, and safety training sessions.
• Ensure health and safety compliance, PPE adherence, and conduct safety drills.

7. Audit Management

• Prepare for and coordinate ISO 9001, 14001, 45001 (IMS) and statutory audits.
• Ensure timely closure of audit findings and maintain continuous compliance.

Preferred candidate profile

Required Skills & Competencies-

• Technical:

  Advanced Excel, HRMS software, biometric attendance systems.

• Compliance:

  Factory Act, labor laws, PF, ESIC, MLWF, statutory compliance for contract labor.

• Audit:

  ISO 9001, 14001, 45001 (IMS) audit handling.

• HR Skills:

  IR handling, contractor/workforce management, MIS reporting, cost control, engagement activities.

• Soft Skills:

  Excellent coordination, communication, event management, problem-solving, and strategic thinking abilities etc.