HR Admin

As an HR Admin at Proserv India, your role is crucial in supporting the HR & Office Manager and the HR department by efficiently managing various HR functions and administrative tasks. Your responsibilities will include: - Understanding job descriptions and hiring requirements from hiring managers - Sourcing candidates through job portals, social media, internal databases, and employee referrals - Screening resumes and conducting initial telephonic interviews to evaluate candidates" fitment - Coordinating and scheduling interviews with internal stakeholders - Maintaining the applicant tracking system (ATS) and recruitment MIS reports - Following up with candidates throughout the hiring process to ensure a positive candidate experience - Handling offer negotiation and pre-joining formalities - Ensuring timely closure of open positions as per defined SLAs - Building a strong pipeline of talent for future hiring needs - Being accountable for the preparation and on-time submission of HR reports - Ensuring an effective and economical documentation process - Maintaining sub-vendor contracts - Performing reception duties such as operating the switchboard and meeting & greeting visitors - Maintaining attendance reports for legal compliance - Handling tasks like preparing data on leave, recruitment, and statutory reports - Managing inventories of stationery and housekeeping materials - Ensuring housekeeping maintenance - Booking internal/external meeting rooms and arranging flight and hotel bookings - Maintaining monthly purchase records in Excel - Arranging ID card & access card arrangements - Assisting in events coordination if required - Assisting in archiving and retrieving documents - Assessing, selecting, and booking training venues Qualifications required for this role include: - Education: - Excellent written and oral communication skills - Exceptional working knowledge of Microsoft programs, including Outlook, Word, Excel, and PowerPoint - Excellent organizational skills with a high degree of attention to detail - Experience: - 6 months to 1 year of experience - Essential: - Business Administration or any equivalent qualification In addition, as part of Proserv's Business Ethics Policy, you are required to read, understand, and comply with the policy along with all other corresponding policies, procedures, and directives. You are also expected to demonstrate a personal commitment to Quality, Health, Safety, and the Environment and apply Proserv's and the Client Company's Quality, Health, Safety & Environment Policies and Safety Management Systems.,