Hostel Warden

Job Description

IMMEDIATE JOINING - Job Location: Panchgani, District Satara, Maharashtra Job Purpose To manage student life and routine in the school dormitory, to provide pastoral care to students and ensure their well-being and to in your care. Quality Pastoral Care Interactions with Students Care for the physical, emotional and psychological well-being of the students through on-going nurture. Play the role of a caregiver, mentor and a substitute parent to the student when at school. Build a healthy nurturing relationship with each student individually. Provide encouragement and support to each student so that he can aspire to reach his full potential at school and at co-curricular activities. Attend where possible the activities of your dorm students to provide them with encouragement (i.e. sports events, drama productions, music recitals and concerts, etc.). Plan and conduct fun activities in the dorm once a week with the intent of helping students to relax and build relationships. Help students to grow personally, and to become mature and responsible. Identify students with symptoms of emotional disturbance and work with the school counsellor to help them, as needed. Demonstrate responsible leadership and wise management for the students as per the values of St. Peters School. Set an example and be a role model to the students in terms of personal care, hygiene and behaviour. Expand students general knowledge in areas related to social and cultural life through activities and stories/examples (age-appropriate). Use innovative methods to calm students, e.g., waking up with music, yoga, etc. Student Supervision Supervise students bathing, dressing and grooming. Supervise students daily chores. Supervise the dormitory students in the dining hall at meal times. Supervise student lockers and beds to ensure that they maintain a reasonable standard of neatness Teach students through examples, stories, and short training sessions aspects of personal grooming, etiquette, table manners and appropriate behavior. Teach students appropriate life skills and provide practical training in normal home activities, where possible. Dispense daily medicine to students, as needed. Provide basic first aid and consult with the school nurse for medical assistance, as needed. Managing the dormitory environment Create a safe and secure environment for students to live in. Support students to adhere to the dormitory and the school routine. Student Discipline Create a homely and relaxed, yet disciplined environment in the dormitory. Handle minor discipline issues gently and firmly, and make recommendations to the Class Teacher, Supervisor and the Principal regarding major discipline issues, if any. Use gentle, yet firm discipline methods. Avoid corporal punishment. Update the discipline logbook from time to time. Administrative Responsibilities & Resource Management Managing the dormitory Prepare the dormitory for the start of each new term by ensuring the dorm facility is clean, in good repair, and welcoming. Maintain high standards of hygiene and cleanliness in your dormitory. Supervise dormitory clean-up activities. Supervise dormitory laundry. Maintain and manage the required student daily-use supplies in the school dormitory. Supervise regular maintenance of infrastructure in the dormitory. Raise repair work requests to the Maintenance Manager, as required. Ensure safe disposal of waste generated in the dormitory. Record-Keeping Create and maintain up-to-date records for all students in your care. Attendance, Discipline, Exeat and Laundry registers Ensure safety, security and confidentiality of these records and the personal and medical information contained therein. General Maintain and manage the First Aid kit in your dormitory, in collaboration with the Nurse. Ensure preparedness for first aid and health emergencies with support from the School Nurse. Ensure reduction in wastage of supplies. Implement cost-saving measures, where applicable, in the school dormitory. Manage and monitor the role of Class IV staff assigned to the school dormitory. Maintain a record, with inputs from the School Nurse for daily medication needs of students. Liaise with School Nurse to discuss any special medication needs of any student No medicines to be administered to students at the behest of the parent route them to the Nurse. Create and maintain up-to-date digitized Health Records for all students and staff members of the school. Ensure safety, security and confidentiality of these records and the personal and medical information contained therein. Maintain and manage First Aid kit and facilities in the school. Ensure preparedness for first aid and health emergencies. Maintain and manage the required medical supplies in the school hospital. Ensure reduction in wastage of medical supplies. Implement cost-saving measures, where applicable, in the school hospital. Ensure safe disposal of hospital and biomedical waste. Manage and monitor the role of Class IV staff assigned to the school hospital. Supervise regular maintenance of hospital equipment and infrastructure. Supervise cleanliness in the school dormitories Communication & Collaboration Demonstrate an open, accepting and non-critical attitude to students Demonstrate good listening skills with all stakeholders Communicate regularly and proactively with the respective Teacher/ Class Teacher, Counsellor, Nurse and Parents of the students about student well-being. Report the status of student well-being to the Principal on a regular basis. Maintain courteous relations with students, parents and staff members of the school. Extend hospitality to visiting parents and guardians. Communicate with the Class IV staff, internal staff and external vendors (e.g., dhobi) to get work done on time and effectively. Liaise with the school hospital to ensure timely and quality medical attention for students, as required. Organizational Duties Contribute to schools co-curricular activities as required. Assist Teachers, the School Counsellor, and the Nurse in providing pastoral care and counselling to the students. Contribute to creating a safe environment physical and personal in the school. Support and contribute to the general and personal safety of all students. Report any infrastructural issues that need to be addressed. Follow-up and get any infrastructural issues resolved. Identify and report any students at risk of physical, sexual, or emotional maltreatment to the Principal, the School Counsellor, the respective Class Teacher and the Nurse. Maintain confidentiality of all information acquired in the course of undertaking duties relating to the school. Maintain high professional standards of attendance, punctuality, appearance and conduct. Adhere to school policies. Undertake any other reasonable duties related to the school and the job from time to time, as required or as requested by the Principal. Learning & Development Update skills periodically in areas allied to being a dorm parent, e.g. life skills, counselling, yoga, elements of nutrition, basic facilitation skills, and so on. Undergo First Aid training certification. training should done. Workshop for the dorm parents. Undergo Safety & Disaster Management training. Gonging Participate in general training programs as the school may deem fit from time to time. Desired Candidate Profile Abilities/ Skills Ability to work and manage the dormitory facility independently. A good understanding of child psychology. Some exposure to counselling skills Excellent inter-personal skills the ability to relate to children, parents, teachers, and other staff Ability to work with residential school routine and policies and compliance with the same The ability to manage time effectively, to prioritize and manage childrens schedule. Medically fit, with the ability to cope with the physical demands of the job Good leadership skills, with the ability to take charge of a situation without being dominating Excellent organizational skills Ability to maintain confidentiality of information shared by students in your care and their parents Ability to comply with the schools policies. Ability to teach and conduct training sessions and organise group sessions, when required Computer literate: Knowledge of maintaining digital records; use of email, Internet and basic WordTM and ExcelTM. Knowledge of using a database software Personal Attributes Professional and approachable Confident and calm, especially in emergency situations Willingness to assume responsibility Sympathetic, friendly and supportive nature Good Analytical skills Positive attitude Mature personality Tactful, firm, yet kind Dependable and reliable Self-motivated and enthusiastic to learn Flexible and open to change