Front Office Assistant – Admin Support

Job Description
Job Title: Front Office Assistant – Admin Support
Location: Bangalore
Department: Administration
Reporting To: Admin Manager / Office Manager

About Us

Opteamix is an AI-powered technology services company on a mission to simplify success. We combine cutting-edge innovation with deep industry expertise to help organizations operate more intelligently, faster, and more competitively. Our service portfolio includes AI Consulting, Custom-built Generative AI Solutions, Cloud Engineering, Quality Engineering, Robotic Process Automation, DevOps, and more.

With a strong “people-first” culture, headquartered in Denver, Colorado, and a delivery center in Bengaluru, India, we act as trusted technology partners—aligning every initiative with strategic objectives to deliver real, measurable impact. (opteamix.com)

Job Summary

We are seeking a courteous, professional, and efficient Front Office Assistant to serve as the first point of contact for visitors and provide essential administrative support. This role plays a key part in ensuring smooth day-to-day office operations while creating a welcoming environment for employees and guests.

Key Responsibilities

Front Office Duties

• Greet and welcome visitors with professionalism and warmth.
• Manage the front desk by answering, screening, and directing calls.
• Maintain visitor logs and issue visitor badges when required.
• Handle all incoming and outgoing courier and mail services.
• Ensure the reception area is organized, clean, and presentable at all times.

Administrative Support

• Assist in organizing meetings, bookings, and related logistics.
• Monitor and replenish office supplies and pantry stock.
• Coordinate with vendors and support travel arrangements.
• Manage conference room bookings and ensure readiness for use.
• Support the HR/Admin team with employee engagement activities and office events.
• Maintain and update records, files, and documentation as per company standards.

Required Skills & Qualifications

• Bachelor’s degree or equivalent.
• 1–3 years of experience in front office or administrative roles.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Professional appearance with a customer-service mindset.
• Positive attitude, adaptability, and initiative-taking approach.

Job Type: Full-time

Pay: ₹400,000.00 - ₹500,000.00 per year

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Expected Start Date: 10/10/2025