Front Office & Administrative Executive

Job Description

The Front Office & Administrative Executive role is a blend of reception, administrative operations, and executive/secretarial support. As the first point of contact, the role requires managing a professional front desk,managing office coordination, documentation, vendor follow-ups, and facility support. You will assist management with scheduling meetings, meeting coordination, travel arrangements, follow ups, administrative duties and prepare reports, documents, presentations, and minutes as and when required.

This multi-functional role requiring excellent communication skills, organisational abilities, proactive approach, organised, and detail-oriented individual who can handle diverse responsibilities to support management in day-to-day office functioning with professionalism, efficiency, and strict confidentiality.

Key Responsibilities

• Front Office & Reception Management
• Administrative & Office Management
• Secretarial & Executive Assistant Support
• Documentation, Reporting & Compliance
• Vendor, Procurement & Facility Coordination
• Internal & External Coordination
• Customer Service & Professional Communication
• Operations & Business Support

Experience

• 1–2 years of experience in Reception, Administration, Front Office, Secretarial, or Executive Assistant roles.
• Experience in managing multi-functional responsibilities preferred.

Skills & Competencies

• Excellent communication skills with strong command of spoken and written English.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise, and manage time effectively.
• Professional grooming and customer-handling etiquette.
• High integrity, confidentiality, and a proactive work approach.

Personal Attributes

• Pleasant and friendly personality.
• Smart, responsible, and self-driven.
• Strong follow-up capability with attention to detail.
• Calm under pressure and solution-oriented.
• Positive “can-do” attitude and strong commitment towards work

Qualifications : Graduate in any discipline.