Front Desk Receptionist

Job Summary

The Front Desk & Admin Executive will be the first point of contact for visitors and callers, ensuring a positive and professional experience. The role also involves handling daily administrative tasks, supporting office operations, and assisting various departments to ensure smooth functioning within the organization.

Key ResponsibilitiesFront Desk Management

• Welcome and assist visitors, clients, and employees in a professional manner.
• Manage the reception area to ensure it is clean, organized, and presentable.
• Answer, screen, and forward incoming calls promptly.
• Maintain visitor logs, issue visitor passes, and ensure security protocols are followed.
• Handle inquiries and provide appropriate information or direct them to the concerned department.

Administrative Support

• Manage incoming and outgoing courier, mail, and deliveries.
• Maintain and update staff contact lists, attendance sheets, and other admin records.
• Assist in procurement of office supplies, stationery, and housekeeping materials.
• Coordinate with vendors, housekeeping, and facility teams for smooth operations.
• Support HR and Admin teams with documentation, filing, and data entry.
• Assist in scheduling meetings, booking conference rooms, and arranging refreshments when required.

Office Coordination

• Ensure office equipment (printer, telephone, projectors, etc.) is in working condition; raise service requests when required.
• Monitor and ensure cleanliness, hygiene, and safety across the office premises.
• Assist in organizing office events, celebrations, and employee engagement activities.
• Keep track of stock inventory and maintain monthly consumption reports.

Other Responsibilities

• Support new employee onboarding by helping with ID cards, seating arrangements, and basic induction.
• Follow company policies, confidentiality guidelines, and maintain professionalism at all times.
• Perform any additional tasks assigned by the management.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person