Finance Administrator

Job Overview:

As a Finance Administrator, you will play a key role in supporting the finance team in managing day-to-day financial operations, including payroll processing,GST,TDS, invoicing, financial reporting, and assisting with budgeting and forecasting. You will ensure accuracy and compliance with company policies, client contracts, and industry regulations, while contributing to the smooth financial running of the recruitment business.

Key Responsibilities:

1. Accounts Payable & Receivable:

• Process and reconcile supplier invoices, ensuring timely payments and correct allocation of costs.

• Prepare and manage client invoicing based on contractual agreements and recruitment placements.

• Monitor and follow up on outstanding payments from clients and ensure timely collection.

2. Payroll Administration:

• Assist in processing payroll for temporary and permanent staff, ensuring accurate calculations of hours worked, pay rates, and deductions.

• Work with recruitment consultants to gather and verify timesheets and ensure compliance with employment contracts.

3. Financial Reporting:

• Support in the preparation of monthly, quarterly, and annual financial reports for senior management.

• Assist in the preparation of management accounts, budgeting, and forecasting.

• Reconcile bank statements and other financial data to ensure accurate records.

4. Client & Supplier Relationships:

• Build and maintain strong relationships with clients, suppliers, and recruitment consultants regarding financial queries and payment issues.

• Assist in the resolution of financial discrepancies and respond to inquiries in a timely manner.

5. Compliance & Record-Keeping:

• Ensure all financial records are kept in compliance with company policies and legal requirements.

• Assist with audits by providing necessary documentation and explanations as required.

6. System Management & Data Entry:

• Maintain and update financial data in internal systems (e.g., accounting software, spreadsheets).

• Regularly update and track contract terms and conditions for both clients and candidates.

7. General Administration:

• Provide administrative support to the finance department as needed, including filing, scanning, and organizing financial documents.

• Assist with the preparation of ad-hoc financial reports and presentations for stakeholders.

Key Skills & Qualifications:

• Experience: 2-4 years of experience in a finance or accounts role, ideally within the recruitment industry.

• Education: A degree in finance, accounting, or a related field is preferred, or equivalent practical experience.

• Knowledge: Familiarity with financial software (e.g., Xero, QuickBooks, Sage) and Microsoft Excel (advanced skills preferred).

• Attention to Detail: High level of accuracy and attention to detail when processing financial data and reconciling accounts.

• Communication: Strong verbal and written communication skills to interact with clients, colleagues, and suppliers.

• Time Management: Ability to prioritize tasks, manage time efficiently, and meet deadlines in a fast-paced environment.

• Problem-Solving: Strong analytical skills and the ability to resolve financial discrepancies independently.

• Team Player: Ability to work collaboratively within the finance team and across departments.

Desirable Traits:

• Experience with recruitment-specific finance practices, including timesheet management and pay/charge rate reconciliation.

• Ability to adapt to changing priorities and fast-paced environments.

• Knowledge of recruitment industry compliance and tax regulations.

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Why Join Us?

• Competitive salary and benefits package.

• Opportunity to work in a fast-growing and dynamic recruitment agency.

• Professional development and career progression opportunities within the finance department.

Role & responsibilities

Preferred candidate profile