Finance & Accounts Executive

Job Title: Accounts & Finance Executive

Experience: 1-5 years

Looking for a Candidate, detail-oriented and proactive Accounts & Finance Executive to manage our accounting operations with a special focus on import and export transactions, receivables, and payables.

Candidate should possess strong analytical ability, hands-on accounting skills in Tally and Odoo, and a solid understanding of compliance, banking, and reporting.

Key Responsibilities

1. Accounting & Financial Operations:

• Handle day-to-day accounting entries, general ledgers, and reconciliations with accuracy and timeliness.
• Maintain complete books of accounts in Tally ERP and Odoo, ensuring data integrity and audit readiness.
• Oversee monthly closing activities.

2. Import & Export Handling and Accounting

• Manage end-to-end import and export processes, including documentation, vendor/customer coordination, and compliance.
• Handle import purchase accounting, covering supplier invoices, customs duty, freight, insurance, and landed cost computation.
• Coordinate with freight forwarders, customs brokers, and banks for TT payments, and remittance formalities.
• Oversee export documentation and billing, including shipping bills, packing lists, invoices, and bank realization certificates (BRC).
• Ensure accurate accounting of all import and export transactions in Tally and Odoo.
• Monitor outstanding inward/outward remittances and ensure compliance with RBI, FEMA, and GST regulations related to foreign trade.

3. Payables Management

• Process vendor invoices, verify purchase orders and related docs if any.
• Schedule and release vendor payments as per due dates while maintaining optimum cash flow.
• Reconcile vendor accounts and resolve discrepancies in coordination with procurement teams.
• Maintain records of advances, Purchase returns/Debit notes.

4. Receivables Management

• Prepare and issue customer invoices and ensure timely collection.
• Track outstanding receivables, monitor customer credit period limits, and follow up for payments.
• Maintain accurate customer ledger reconciliations and generate aging reports.
• Coordinate with banks for inward remittances and ensure BRC and FIRC documentation are updated.

3. Compliance & Taxation

• Reconcile GST, TDS deductions and recoveries with Vendor/Supplier Customer ledger.
• Reconcile and File Monthly PT returns
• Support in annual audits, statutory filings, and responding to auditor queries.
• Ensure adherence to statutory and company policies for import/export transactions.

4. Banking & Treasury Support

• Manage vendor payments, customer receipts, and bank reconciliations.
• Track forex fluctuations and assist Manager/Management in planning payments for imports.
• Coordinate with banks for TT, and inward/outward remittance documentation.

5. Reporting & Analysis

• To generate weekly, Monthly, Quarterly Annual reports related to
• Payments Outflow report
• Collection Inflow Report
• Import Purchase Report
• And other reports
• Provide data support for budgeting and financial planning.

Required Qualifications & Skills:

B.Com / M.Com / MBA (Finance) or equivalent degree.

1-5 years of hands-on experience in accounts and finance, preferably in import/export, trading, sectors.

• Proficiency in Tally ERP and Odoo accounting modules (mandatory).
• Knowledge of GST, TDS, banking procedures, and financial reporting.
• Ability to interpret and apply accounting standards and compliance rules.
• Excellent Excel and analytical skills; comfortable with reconciliations and data validation.
• Strong communication, ownership, and problem-solving attitude.