Executive Secretary to MD

Job brief

We are looking for a competent Executive Secretary to support Management Team to double-up and multi-task as a HR & Admin Professional for the company. The applying candidate must be quick professional with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned Secretarial, administrative and HR duties are carried on timely and efficiently.

Responsibilities

Maintain Management Team’s Calendar Management and assist in planning appointments, meetings, conferences etc. Attend meetings and keep minutes. Receive and screen phone calls and redirect them when appropriate. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for Management Team, like Ticketing, Visa Processing etc. Handle CSR activities on behalf of company and management by communicating with Institutions & its members like Rotary Club, 41 Clubs of India for approvals and execution of projects

Monitoring Day to Day office Maintainence activities and resolve issues where ever required, Maintain electronic and paper records ensuring information is organized and easily accessible. Manage inventory of office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

General and complete HR roles & responsibilities as and when required including end to end Recruitments, negotiations with HR Consultants, Joining Formalities, Exit formalities etc. Handle confidential documents including personal files ensuring they remain secure.

Requirements and skills

Ideally suited Candidate would be a Graduate Degree holder with experience of 5-8 as executive secretary along with HR & Administrative Roles, Proficient in MS Office and “back-office” software like Tally , ERP etc. Should have knowledge of office management and basic accounting procedures, Excellent organizational and time-management skills, good verbal and written communication skills, with Integrity and confidentiality

Job Type: Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person