Executive Assistant

Executive Assistant to Director

Reports To: Director

Job Summary:

The Executive Assistant to the Director provides high-level administrative support by managing schedules, coordinating meetings, handling correspondence, and ensuring the efficient functioning of the office. The role requires exceptional organizational skills, discretion, and the ability to work independently.

Responsibilities:

Manage the Director's calendar, schedule appointments, and prioritize tasks.

Organize meetings, prepare agendas, and take detailed minutes.

Screen and manage incoming calls, emails, and correspondence.

Assist in planning and executing special projects as assigned.

Coordinate with internal teams and external stakeholders to ensure project timelines are met.

Draft, edit, and review documents, presentations, and reports.

Maintain accurate records and filing systems.

Organize travel itineraries, accommodation, and transportation for the Director.

Prepare travel expense reports and ensure timely reimbursements.

Serve as the primary point of contact between the Director and internal/external stakeholders.

Ensure timely follow-up and execution of action items.

Handle sensitive information with utmost confidentiality.

Ensure adherence to organizational policies and procedures.

Oversee office supplies, equipment, and other resources for the Director's office.

Coordinate with support staff as needed.

Qualifications and Skills:

Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Proven experience as an Executive Assistant or in a similar role (minimum 2 years).

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Exceptional organizational and time-management skills.

Strong written and verbal communication skills.

Ability to multitask and work under pressure.

High level of professionalism, discretion, and attention to detail.

Salary – As per industry norm

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

• How many years experience as Executive Asst
• Ruby location is ok ? Your current location ?
• Current and expected ctc ?

Language:

• English (Preferred)

Work Location: In person