Executive Assistant to M D

We are seeking a dynamic and highly organized Executive Assistant to provide administrative, operational, and strategic support to the Managing Director. Your responsibilities will include managing travel logistics, vendor coordination, office administration, and preparing reports and presentations. The ideal candidate will possess strong communication skills, high proficiency in Microsoft Office (especially Word and Excel), and the ability to handle multiple priorities with discretion and professionalism. Key Responsibilities: - Organize and coordinate meetings on behalf of the MD. - Prepare high-quality reports and PowerPoint presentations. - Handle confidential documents with utmost integrity. - Coordinate with internal departments and external stakeholders. - Conduct research and compile data to support decision-making. Travel Coordination: - Arrange domestic and international travel (air tickets, hotels, car rentals, visa, forex). - Manage travel reimbursements and expense reports. - Negotiate rates and maintain contracts with hotels and cab vendors. Vendor Coordination: - Coordinate with vendors for cabs, office supplies, stationery, etc. - Ensure timely procurement and manage inventories of office essentials. - Liaise with accounts for reconciliation and expense reports. Office Administration: - Maintain office infrastructure and oversee repairs and maintenance. - Manage housekeeping operations and office correspondence. - Conduct internal audits for office upkeep and resource utilization. Support to Accounts Department: - Assist in the preparation of purchase orders and budget reports. - Maintain accurate records of office expenses. Qualifications & Skills: - Bachelor's or Master's degree. - 4-5 years of experience in an executive assistant or administrative support role. - Proficiency in Microsoft Office Suite is a must. - Familiarity with graphic tools and AI tools is a plus. - Excellent written and verbal communication skills. - High degree of professionalism, discretion, and interpersonal skills. Job Type: Full-time Benefits: Health insurance, Paid sick time, Paid time off, Provident Fund Schedule: Day shift Performance bonus Work Location: In person Expected Start Date: 15/06/2025,