Executive Assistant to CEO

Percentage Split of Job Responsibilities:

• Assisting/Supporting the Founder’s Office – 40%
• People, Culture & HR Support – 30%
• Operations, Task Tracking & Vendor Coordination – 30%

Roles and Responsibilities Details & Description:

PART 1: Support to the Founder’s OfficeExecutive Support

• Manage schedules, calendars and meetings for the founder.
• Draft and review correspondence, reports and presentations.
• Maintain meeting minutes and ensure timely follow-ups.
• Handle confidential information with utmost discretion.

Internal Coordination

• Coordinate day-to-day activities between the founder and teams.
• Prepare weekly updates, status trackers and progress reports.
• Ensure smooth communication and timely execution of assigned tasks.

PART 2: People, Culture & HR SupportPeople & HR Coordination

• Assist with onboarding, documentation, confirmations and performance-related processes.
• Maintain employee attendance, leave records and basic HR data.
• Act as a point of contact for employee queries and support needs.

Employee Engagement & Culture

• Plan and manage team events, celebrations, festivals and engagement activities.
• Coordinate team outings, recognition programs and internal communication.
• Help foster a positive, collaborative and culture-driven work environment.

PART 3: Operations, Vendor Management & Task TrackingOperations & Process Management

• Maintain daily, weekly and monthly task trackers for all departments.
• Monitor progress of tasks and ensure teams follow internal processes and timelines.Share consolidated operational updates and dashboards with the founder.

Project & Workflow Management

• Manage workstreams using tools like Asana, ensuring tasks are assigned, tracked and completed.
• Oversee workflow clarity, deadlines and inter-team coordination.
• Identify bottlenecks and support teams in resolving operational gaps.

Vendor & Service Coordination

• Coordinate with vendors for HR, events, training, or operational support.
• Track and manage contract renewals and service agreements.
• Ensure smooth delivery of services and maintain good vendor relationships.

Work Experience

4–5 years of experience in HR coordination, operations management or administrative roles.

Qualifications

• Bachelor’s Degree in HR, Business Administration or a related field.
• Proficiency in Microsoft Office, Google Workspace and tools like Asana.Understanding of HR processes and basic operational workflows is preferred.

Job Type: Full-time

Pay: Up to ₹40,000.00 per month

Benefits:

• Paid sick time

Application Question(s):

• Can you join immediately?
• Do you have basic HR experience?

Work Location: In person