Executive Assistant

Job Title: Executive Assistant to Managing Director

Job Location: Kolkata

Job Description:

We are looking for a female Executive Assistant to provide high-level administrative support to our Managing Director (MD). The role demands a dynamic, detail-oriented, and trustworthy individual who can handle a mix of professional and personal responsibilities with efficiency and discretion.

The ideal candidate will have prior experience as an Executive Assistant or Office Coordinator, strong follow-up skills, excellent command over English, and a stable employment history. The role involves close coordination with internal teams, scheduling, documentation, and assisting the MD in both corporate and personal tasks.

Key Responsibilities:

Provide direct administrative support to the MD including calendar, travel, and meeting management.

Handle emails, calls, and correspondence with professionalism and confidentiality.

Prepare reports, letters, and presentations using MS Word and Excel.

Maintain accurate records and documents; manage filing and data entry tasks.

Follow up on pending tasks and ensure timely completion of deliverables.

Coordinate with departments for administrative matters and smooth workflow.

Handle personal tasks and errands as required by the MD.

Take shorthand dictation and manage written communication.

Required Qualifications:

Graduate from a Secretarial College or similar administrative program.

3–5 years of experience as an Executive Assistant, Secretary to MD, or Office Coordinator with a focus on admin and coordination.

Should have job stability — preference will be given to candidates who have not frequently switched jobs.

Required Skills:

Excellent follow-up skills and time management.

Proficient in MS Office, especially Advance Excel and Word.

Strong written and verbal communication skills in English.

Ability to take and transcribe shorthand.

Highly organized, professional, and discreet.

Salary:

₹25,000 to ₹35,000 per month (depending on experience and qualifications)

Other Requirements:

Only Female Candidates will be considered.

Must live within a 45-minute commute from the office in Kolkata.

Should be open to handling personal tasks for the MD as required.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Paid sick time
• Provident Fund

Language:

• English (Preferred)

Work Location: In person