Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Position OverviewWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.
Key ResponsibilitiesAdministrative Support
Manage complex calendars and scheduling across multiple time zones
Coordinate domestic and international travel arrangements
Prepare meeting materials, agendas, and presentations
Handle correspondence and communications on behalf of executives
Meeting & Event Coordination
Schedule and coordinate client meetings, property tours, and site visits
Organize corporate events, conferences, and team meetings
Manage meeting logistics including room bookings, catering, and technology setup
Take detailed meeting notes and distribute action items
Document Management
Prepare and format reports, proposals, and client presentations
Maintain filing systems (both digital and physical)
Handle contract administration and document tracking
Manage confidential information with appropriate security measures
Client Relations
Serve as first point of contact for high-profile clients and stakeholders
Coordinate client entertainment and relationship-building activities
Assist with client onboarding processes
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
