Executive Assistant

Position Title: Executive Assistant (EA)

Mumbai, Gurgaon & Bangalore ( Hybrid)

Experience: 58 years of administrative or executive support experience

About the Role:

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to multiple senior leaders, including Senior Managers and Associate Partners. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional environment.

This role requires exceptional communication, time management, and problem-solving skills, along with the ability to build strong working relationships across all levels of the organization and with external stakeholders.

Key Responsibilities:

• Provide executive-level administrative support to 58 senior leaders, including calendar management, meeting scheduling, and travel coordination.
• Efficiently manage complex and dynamic calendars, ensuring optimal scheduling and proactive resolution of conflicts.
• Handle travel and expense management, including visa processing, booking arrangements, detailed itinerary preparation, and timely submission of expense reports and timesheets.
• Manage meeting logisticscoordinating venues, materials, and technical setup for internal and external meetings, workshops, and conferences.
• Maintain and update client tracking databases, ensuring accurate and up-to-date information.
• Support leaders in personal marketing activities, coordinating with the marketing team to manage client outreach and branding initiatives.
• Prepare and edit presentations, reports, and research material for leadership use.
• Provide regular updates and summaries to leaders on meetings, travel, and upcoming commitments.
• Collaborate with and provide backup support to other Executive Assistants as needed.

Qualifications & Skills:

• Graduate or Postgraduate degree.
• 45 years of experience in administrative or executive assistant roles, preferably within a professional services or consulting environment.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills in English.
• Proven ability to handle multiple stakeholders, prioritize effectively, and meet deadlines in a high-demand environment.

Personal Attributes:

• Exceptional organizational and time management abilities.
• A proactive, can-do attitude with the willingness to take initiative.
• Strong attention to detail and commitment to quality.
• Dependable, professional, and self-motivated with a collaborative mindset.
• High degree of discretion, integrity, and emotional intelligence.
• Desire to learn, grow, and contribute to a dynamic work culture.