Job Title: Manager -Sales Administration Required a Sales Admin Manager at Elan Pharma (India) Pvt. Ltd. The ideal candidate should have 10+ years of experience in Sales Administration and should be able to handle all Manage sales-related administrative tasks to provide back-office support to Sales team. The Sales Admin Manager will be responsible for providing timely MIS data to Sales team, maintaining up to date records of Sales Expenditure, monitoring Field work expenses as per travel policy, smooth functioning of field reprotign system. The candidate should have excellent written and verbal communication, high proficiency level in MS Office and organizational skills and be able to work independently. Role & Responsibilities: To ensure timely and accurate completion of: Collation of sales data, preparation of sales reports and maintaining sales records Analysis of sales performance data and timely preparation and sending of MIS Reports Preparation of sales targets as per guidelines of Marketing and Sales Head Monitoring Expense reports of Field Staff and ensure timely reimbursement in compliance with company policies and procedures. Smooth functioning of online field reporting system with the help of IT team Up to date customer data in the system Any other responsibilities given from time to time Scheduling Sales review meetings in co-ordination with Marketing and Sales heads with necessary arrangements and communication for the meetings Preferred candidate profile: Experience: At least 10 years experience in Sales Administration in a Pharmaceutical Company with minimum 3 years’ experience as a Sr. Executive. Salary: Negotiable Industry: Pharmaceutical Formulations Qualification: B. Com / B. Sc. / BMS Current Job Location: Mumbai Job requirements: Proficient in Microsoft Office, especially MS Excel, Word and Powerpoint Strong written, Verbal communication and letter drafting skills Ability to work in a fast-paced, deadline-driven environment Ability to be flexible and adaptable as this position often requires multi-tasking Must be well organized and detail-oriented Must display a high level of integrity and professionalism The person who is currently heading our sales administration is doing multi-tasking. Following is his job profile: To look after Sales Admin wherein he has a team reporting to him. To oversee distribution wherein he has two persons reporting to him These teams handle following functions: Sales Administration: Collation of sales data, preparation of sales reports and maintaining sales records Analysis of sales performance data and timely preparation and sending of MIS Reports Preparation of sales targets as per guidelines of Marketing and Sales Head Monitoring Expense reports of Field Staff and ensure timely reimbursement in compliance with company policies and procedures. Smooth functioning of online field reporting system with the help of IT team Up to date customer data in the system Any other responsibilities given from time to time Scheduling Sales review meetings in co-ordination with Marketing and Sales heads with necessary arrangements and communication for the meetings Distribution: To monitor overall operations of Central Warehouse at Bhiwandi for smooth functioning. Ensure all statutory compliances such as Drug Licenses, Food Licenses, Insurance. Co-ordination with Super-stockist / C&F agents for distribution related matters and to resolve issues, if any. To take care of preparation and timely renewal of Agreements. Approval of expenses and commissions all locations. Monitoring destruction of date expire goods with necessary documentation. Follow-up on outstanding payments.
Role & responsibilities Finalization of accounts & preparation of balance sheets, income statements, and cash flow statements. Prepare and analyze financial statements, ensuring accuracy and compliance with accounting standards. Preparation of monthly financial MIS/ Financials Provide insights through financial analysis to support decision-making by management. Manage the accounting team, providing guidance, training, and performance evaluations Coordinate and liaise with external auditors during financial audits and ensure timely completion of audit processes. Strictly follow and maintain internal control systems to safeguard assets and ensure accuracy in financial transactions. Ensure compliance with financial regulations, accounting standards, and company policies Ensure compliance with tax regulations and supervise and manage tax filings and reporting Ensure compliance with statutory, regulatory and legal requirements including ROC. Manage cash reserves, investments, and banking relationships to optimize returns and liquidity as per Management guidelines. Budgeting, Strategic planning and Debtors Management & Fund Raising Develop budgets, forecasts, and financial plans aligned with the company's goals and objectives Monitor actual performance against budgets and provide variance analysis Monitor banking activities and maintain professional relationships with financial institutions Manage cash flow and liquidity, forecasting cash needs and optimizing working capital Generate periodic financial reports for management review, providing insights into the company's financial health and performance Identify and manage financial risks, ensuring the company has strong internal controls to protect its assets. Preferred candidate profile Experience: 20 years experience in the field of Accounts and Finance with 8 to 10 years experience as Accounts and Finance Head in a big or medium size organization. Salary: Negotiable Industry: Pharmaceutical Formulations Qualification: C. A., advance computer skills, including proficiency in MS Office and financial reporting softwares Current Job Location: Mumbai Job requirements: Proficient in Microsoft Office, especially MS Excel, Word and Accounting Softwares Strong written, Verbal communication and letter drafting skills Ability to work in a fast-paced, deadline-driven environment Ability to be flexible and adaptable as this position often requires multi-tasking Must be well organized and detail-oriented Must display a high level of integrity and professionalism