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Job Title: Executive Assistant to the Managing Director Reports To: Managing Director Location: Puraniks One,Puranik Builder Corporate Office KanchanPushp, Ghodbunder Road, Kavesar, Thane West - 400615. Company: Puraniks Builder HISTORY OF THE COMPANY The saga of Puraniks Builder, the Real Estate Developers goes back a long way. In I968, Mr. Gopal Puranik along with his brother Mr. Ravindra Puranik founded Vivekananda Housing Organization, now known as Puranik Builders Ltd. at Thane in Maharashtra, India. Since 1968, Puraniks Builder have delivered numerous distinguished projects with over 5000 families residing blissfully. DESIGNING AND BUILDING ICONIC LIFESTYLE Puraniks Builders Limited is a leading real estate company providing comprehensive residential and commercial solutions across various categories. At Puraniks Builder, we deliver Remarkable Construction, Sensational designs and rewarding commercials tailor-made for the masses. We seal this with our unwavering principles and steadfast timelines. Puraniks Builders is a trustworthy corporation, where we present quality structures, innovative designs and concepts, and strict adherence to delivery schedules with conducive budget estimates. Hence, we strive to deliver something that would be a delight for years to come! OUR ESTABLISHMENT Since 1990, we have successfully developed over 4.21 Lakh sq. mts in the span of two decades, while over 9.88 Lakh sq. mt. area is under construction, building many more dream homes. VISION We intend to become a Super Brand In Real Estate business, be it residential or commercial, by anticipating the aspirations of our customer and responding by offering projects that are not only competitive but also creative in design, thereby providing best value for their money. MISSION We, at Puranik Builders, aim to achieve growth and fulfil interests of all our stakeholders, by providing highest value to our customers, so as to continually exceed their increasing expectations through service orientation, Innovations in technology, processes, concern for quality and leveraging the potential of our employees." VALUES We have honed our philosophy over the past decades. Our core values are intrinsic to our culture and a guiding beacon for every employee. Being one of the best property developers in town, our team strives for excellence and thereby promises magnificence and elegance in the structures we build. Website - https://puranikbuilders.com/overview/about Job Summary: We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to provide comprehensive support to our Managing Director (MD). The ideal candidate will be a master of multitasking, possess outstanding communication skills, maintain the highest level of confidentiality, and anticipate the needs of the MD to ensure their time is optimized for strategic priorities. This role is critical to the smooth functioning of the executive office and requires a high degree of professionalism, discretion, and initiative. KEY RESPONSIBILITIES: Executive Support: Act as the primary point of contact and gatekeeper for the MD, managing communication flow efficiently and professionally. Calendar Management: Proactively manage the MD's complex calendar, including scheduling internal and external meetings, appointments, and conference calls across multiple time zones, anticipating conflicts and prioritizing effectively. Manage daily calendars for the MD, ensuring efficient scheduling and coordination of meetings, appointments, and events. Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodation, ground transportation, visa applications, and meeting logistics. Prepare detailed travel packs and manage changes as needed. Communication Management: Screen and prioritize emails, calls, and mail. Draft, proofread, and edit correspondence, reports, presentations, and other documents on behalf of the MD. Handle correspondence on behalf of the MD, responding to emails and phone calls in a professional manner. Meeting & Event Coordination: Prepare agendas, gather and distribute meeting materials, record meeting minutes, track action items, and provide follow-up. Assist in coordinating executive-level meetings, off-sites, and company events. Information Management: Organize and maintain confidential files and records, both electronic and physical, ensuring information is readily accessible and secure. Expense Management: Prepare and submit accurate expense reports for the MD in a timely manner. Project Assistance: Provide support on special projects as directed by the MD, including research, data compilation, and presentation preparation. Relationship Management: Liaise professionally with internal teams, senior executives, board members, clients, and external partners. Office Liaison: May involve light office management duties specific to the MD's requirements or coordination with the broader administrative team. Maintain confidentiality and handle sensitive information with discretion at all times. Provide administrative support to ensure seamless operations within the organization. QUALIFICATIONS & SKILLS: Experience : Minimum of 1-7+ years of experience as an Executive Assistant, supporting C-level or senior executives. Proven experience supporting a Managing Director or equivalent role is highly desirable. Education : Master from Premium B School. (Mandatory) TECHNICAL SKILLS: Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams, Google Meet). Familiarity with travel booking systems and expense reporting software. CORE COMPETENCIES: Impeccable attention to detail and accuracy. Exceptional organizational and time-management skills with the ability to prioritize effectively in a fast-paced environment. Outstanding written and verbal communication skills. High level of discretion and ability to handle sensitive and confidential information appropriately. Strong problem-solving skills and a proactive, 'can-do' attitude. Excellent interpersonal skills and the ability to build relationships at all levels. Ability to work independently with minimal supervision and anticipate needs. Flexibility and adaptability to changing priorities. Interested Candidate kindly share resume at pradeep.tiwari@puraniks.in
