1. Fleet Operations ManagementOversee daily operations of company vehicles including deployment, scheduling, and routing. Monitor vehicle movement using GPS and ensure optimal use of resources. Coordinate timely pick-ups and drops as per itinerary or work schedule. 2. Staff SupervisionSupervise drivers, helpers, and support staff; ensure discipline, punctuality, and adherence to duty hours. Conduct regular briefings on routes, safety norms, and service standards. Manage driver duty rosters and leave schedules. 3. Maintenance & Vehicle UpkeepEnsure routine vehicle inspections, servicing, and timely repairs. Maintain service records, pollution control certificates, insurance, and registration documents. Address and resolve breakdowns or incidents promptly. 4. Compliance & DocumentationEnsure adherence to transport-related RTO, safety, and company regulations. Maintain logs of fuel usage, tolls, trip sheets, and permits. Handle documentation for interstate movement and transport taxes. 5. Cost Control & Vendor CoordinationMonitor transport expenses and ensure cost-effective utilization of resources. Liaise with transport vendors, garages, and fuel stations for competitive pricing and efficient service. Approve trip advances, fuel reimbursements, and contractor payments as per policy. 6. Safety & Emergency HandlingEnsure safety standards are met (seatbelts, speed limits, driver rest intervals). Handle on-road emergencies like accidents, breakdowns, or delays professionally. Coordinate with insurance and legal teams in case of incidents. 7. Communication & ReportingServe as the primary point of contact for operations and crisis communication. Provide regular reports on fleet usage, incidents, maintenance, and cost metrics to management. Escalate critical issues requiring administrative support.
Job Profile – Accounts Manager (Travel Industry)Position OverviewThe Accounts Manager is responsible for leading the complete finance and accounting operations of the company, including vendor and client reconciliations, statutory compliance, budgeting, internal audit, and process automation. This role ensures that every financial transaction across the travel, transport, and B2B verticals is accurate, timely, and compliant, while also driving efficiency in reporting and cost control. Key Responsibilities1. Financial Leadership & ControlOversee day-to-day accounting operations across multiple branches and divisions (B2B Travel, Transport [D-Drive], Hotels, and Activities). Ensure accurate recording of all income, expenses, commissions, and credit notes in Tally ERP / Travel ERP / DVI Admin Portal. Implement and monitor internal control systems to prevent errors, leakage, and duplication. Approve vendor payments, journal entries, and account adjustments after validation. 2. Vendor, Client & Branch ReconciliationSupervise reconciliation of hotel chains, transport vendors, and API aggregators with booking and voucher data. Approve settlements for B2B agents and corporate clients based on credit terms. Monitor inter-branch accounts and monthly trial balances. Address high-value disputes or escalations in coordination with the Sales and Operations teams. 3. MIS, Budgeting & ReportingPrepare and analyze daily, weekly, and monthly MIS reports covering Sales vs Purchase Summary, Gross Margin, PLB, and Credit Exposure. Present management reports on destination-wise profitability, outstanding balances, and cash-flow forecasts. Develop annual budgets, expense controls, and performance dashboards aligned with business targets. Support senior management with decision-making insights through financial analytics. 4. Taxation & Statutory ComplianceSupervise GST, TDS, PT, and Income Tax filings and ensure timely payments. Oversee audit documentation, ledger scrutiny, and statutory disclosures. Review GSTR-2A/2B reconciliations, input credit utilization, and vendor compliance. Liaise with auditors, consultants, and financial institutions for assessments and audits. 5. Team Management & Process OptimizationLead and mentor a team of Accounts Executives and Assistants, ensuring accuracy, accountability, and timely reporting. Conduct training sessions on ERP usage, compliance, and vendor-handling practices. Standardize accounting workflows and integrate automation with booking APIs and CRM systems. Coordinate with Tech Team to ensure real-time finance data flow in the DVI ERP ecosystem. 6. Banking & Fund ManagementManage company banking operations, including fund transfers, FD tracking, and credit-limit management. Review cash-flow positions daily to ensure liquidity and on-time settlements. Assist in vendor pre-purchase agreements, PLB tracking, and revenue optimization initiatives. QualificationsEducation: B.Com / M.Com / MBA (Finance) / CA Inter (preferred) Experience: 6–10 years in accounting & finance, with minimum 3 years in a supervisory role within the travel / hospitality industry. Technical Skills: Tally Prime / ERP Systems Advanced MS Excel & MIS Reporting GST, TDS & Audit Compliance Soft SkillsExcellent analytical and problem-solving skills. Strong leadership, mentoring, and negotiation abilities. Deadline-oriented with high integrity and confidentiality. Effective communication and cross-department coordination. Reporting ToFinance Head / Director – Finance & Strategy Work LocationCorporate Head Office / Zonal Finance Center (as per assignment) Career GrowthEligible for elevation to Deputy Finance Controller → Finance Controller → CFO based on audit results, process automation success, and cost-control efficiency.
Job Profile – Transport SupervisorDepartment: Transport Operations Location: Chennai / Regional Hub Reports To: Transport Manager / Director – Operations Position OverviewThe Transport Supervisor is responsible for overseeing the day-to-day operation of all vehicles under DVI Holidays and D-Drive, ensuring timely deployment, route optimization, driver coordination, vehicle maintenance, and guest service excellence. The role involves close coordination with the Operations, Accounts, and Sales teams to maintain seamless transport arrangements for B2B and B2C clients across South India. Key Responsibilities1. Daily Operations & SchedulingPlan and allocate vehicles based on daily movement charts, itinerary requirements, and driver availability. Supervise Tempo Travellers, Sedans, SUVs, and Coaches ensuring punctual reporting for pickups, drops, and sightseeing schedules. Maintain daily trip sheets, GPS logs, and driver duty records. Ensure proper handover of guest details, routes, and contact information to drivers in advance. 2. Driver ManagementSupervise, train, and monitor all drivers and chauffeurs for punctuality, discipline, and guest behavior. Verify uniforms, ID cards, and vehicle cleanliness before dispatch. Maintain a roster and duty rotation plan for all drivers. Handle driver grievances and ensure adherence to DVI service standards. 3. Vehicle Maintenance & InspectionConduct regular inspections of vehicles for cleanliness, safety, and mechanical condition. Coordinate with garages/workshops for timely servicing, repairs, and documentation updates (insurance, FC, road tax, permits). Maintain vehicle-wise records for mileage, maintenance cost, and service history. 4. Guest & Vendor CoordinationServe as the on-ground contact for guest movements, ensuring smooth coordination between hotels, drivers, and the operations team. Liaise with local transport vendors and sub-agents for additional fleet requirements during peak season. Handle last-minute changes, delays, or vehicle substitutions professionally. 5. Documentation & ComplianceMaintain updated records for all vehicles, including RC, Insurance, FC, and driver licenses. Submit daily and monthly reports on fleet usage, breakdowns, and operational costs. Coordinate with the accounts team for driver allowances, fuel slips, and vendor bills. 6. Quality & Safety StandardsEnsure all vehicles comply with DVI’s safety, hygiene, and operational protocols. Conduct periodic training for drivers on guest handling, safe driving, and route awareness. Report incidents or breakdowns immediately to the operations manager for prompt action. QualificationsEducation: Graduate / Diploma in Travel, Logistics, or Transport Management (preferred). Experience: Minimum 3–5 years in transport coordination or fleet supervision, preferably in travel or hospitality industry. Technical Skills: Knowledge of South Indian routes and major airports. Proficiency in MS Excel / Google Sheets for tracking and reporting. Familiarity with GPS tracking systems and vehicle documentation. Soft SkillsStrong leadership and communication skills. Excellent problem-solving and decision-making abilities under pressure. Ability to manage multi-location operations and last-minute changes. Professional behavior with guests, drivers, and hotel partners. Performance IndicatorsOn-time vehicle reporting rate. Guest satisfaction scores. Vehicle uptime and maintenance compliance. Accuracy of transport MIS reports. Cost control on fuel and vendor outsourcing. Career ProgressionEligible for promotion to Senior Transport Supervisor / Transport Manager based on performance, fleet management efficiency, and team leadership.
The Accounts Executive – Travel Division plays a vital role in maintaining transparent, accurate, and timely financial operations across the company’s travel verticals — including B2B agent settlements, hotel/vendor payments, and transport accounts. The role ensures proper reconciliation of every booking (Hotels / Transport / Activities / Packages), supports management with MIS data, and upholds statutory compliance under GST, TDS, and audit norms. Key Responsibilities1. Daily Accounting & Entry ManagementRecord all travel-related transactions (Hotel bookings, Transport, Guide, and Sightseeing) in Tally ERP / Travel CRM. Maintain separate ledgers for B2B agents, hoteliers, vehicle vendors, and D-Drive fleet accounts. Prepare daily cash, bank, and journal entries ensuring zero backlog. Monitor credit and debit notes for cancellations, refunds, and service amendments. 2. Vendor & Client ReconciliationReconcile vendor statements (hotel / transport / guide / activity providers) with booking vouchers. Validate credit terms and commission structures for B2B partners. Ensure timely vendor settlements within agreed credit periods. Coordinate with the Sales & Operations team for dispute resolution on rate differences or last-minute changes. 3. Financial Reporting & MISGenerate weekly and monthly MIS: Sales vs. Purchase Summary, Outstanding Report, PLB Summary, and Destination-wise Profitability. Maintain reports for advance payments, security deposits, and vendor balances. Support management in preparing annual budgets and performance dashboards. 4. Statutory & Compliance ManagementFile GST, TDS, and professional tax returns within deadlines. Maintain digital records for audit verification (Invoices, Vouchers, Bank Statements, Agreements). Reconcile GSTR-2A / 2B with input credits and rectify mismatches promptly. Coordinate with auditors for quarterly reviews and yearly balance-sheet finalization. 5. Inter-Department CoordinationWork closely with Sales, Operations, and Supplier Relations teams for cross-checking billing accuracy. Update booking status and payment logs in the DVI B2B Portal / Admin Dashboard. Support automation initiatives by tagging bookings with live financial data for faster reporting. 6. System & Process DevelopmentAssist in integration of hotel API and vendor billing modules with accounting backend. Validate rate mapping, markups, and commissions within the DVI ERP. Ensure confidentiality and security of all financial data across user levels. QualificationsEducation: B.Com / M.Com / MBA (Finance) or equivalent. Experience: 2–5 years in accounts within travel, tourism, or hospitality industry. Technical Skills: Tally ERP 9 / Prime, MS Excel (Advanced), GST & TDS Filing, Banking & Reconciliation. Preferred Exposure: B2B Travel Portals, Channel Manager / API billing systems, Hotel & Transport reconciliations. Soft SkillsExcellent attention to detail and numeric accuracy. Strong communication and vendor-handling capability. Ability to multitask under peak-season deadlines. Team player with integrity and process discipline. Reporting ToSenior Accounts Manager / Director – Finance Work LocationCorporate Office / Regional Branch (as per posting) Growth PathEligible for promotion to Senior Accounts Executive → Accounts Manager → Finance Controller based on performance, audit compliance, and contribution to process automation.