Dispatch Executive

Dispatch Planning & Execution

• Develop and execute daily/weekly/ monthly dispatch schedules based on customer orders, production plans, and inventory levels.
• Ensure timely availability of packing materials, approved finished goods, and required documentation.
• Monitor and manage dispatch timelines for domestic and export shipments.

B. Documentation & Compliance

• Ensure accurate preparation and review of dispatch-related documents:
• COA (Certificate of Analysis)
• MSDS / SDS
• Packing List
• Commercial Invoice
• Batch Release Note
• Gate Pass/Delivery Challan
• Export documentation (LC documents, customs papers, AWB/BL, etc.)
• Ensure compliance with GDP, cGMP, FDA, ICH, and regulatory requirements.

C. Coordination & Communication

• Liaise with QA/QC, Warehouse, Production, Regulatory Affairs, and Customer Service for dispatch readiness.
• Coordinate with freight forwarders, transporters, CHA (Custom House Agents), and courier agencies.
• Communicate with domestic & international customers regarding dispatch status, delivery timelines, and shipment documents.

D. Inventory & Warehouse Management

• Monitor FG (Finished Goods) inventory to align dispatch and delivery commitments.
• Oversee storage compliance for APIs (temperature, humidity, segregation).
• Ensure proper FIFO/FEFO adherence and batch traceability.

E. Audits & Quality Systems

• Participate in internal, external, customer, and regulatory audits.
• Maintain dispatch SOPs and ensure team adherence.
• Conduct deviations, CAPAs, RCA (Root Cause Analysis) for dispatch-related issues.

F. Logistics Optimization

• Optimize transportation routes, freight costs, and carrier performance.
• Evaluate transporters and logistics service providers periodically.
• Monitor OTIF (On-Time In-Full) metrics and drive continuous improvement.

3. Skills & Competencies

• Strong understanding of cGMP / GDP guidelines and API handling regulations.
• Knowledge of export-import documentation, DG shipments, customs processes.
• SAP / ERP / WMS proficiency.
• Excellent leadership, communication, and cross-functional coordination skills.
• Analytical approach to solve logistical issues under time pressure.

4. Qualifications & Experience

• Education: B.Sc / B.Pharm / M.Sc / MBA in Supply Chain or related discipline.
• Experience:
• in dispatch/logistics within API or pharmaceutical manufacturing.
• Experience in handling domestic & international shipments is mandatory.
• Knowledge of IATA rules for hazardous chemicals (if applicable).

Location is Punjab, Mohali, Baddi, Derabssi, Chandigarh candidate should be immidiate joiner and must be comforatble with location.

Senior Manager

Job Type: Full-time

Pay: ₹20,000.00 - ₹150,000.00 per month

Work Location: In person