Corporate Secretarial Officer

Role : Corporate Secretarial Officer

Location : Mumbai

Qualification : CS

Experience : 4 to 5 years

Job Description :

Handling day-to-day operations i.e. corporate secretarial services to clients based in foreign jurisdictions.

Assisting in new client onboarding, including database creation on Viewpoint and other portals and coordination with senior team members.

Drafting of board packs, agenda and minutes for Board Meetings, AGMs, and Committee Meetings, as may be assigned.

Ensuring timely and accurate updates of day to day tasks completed on the Oracle System and maintaining compliance with internal processes.

Managing and updating the work trackers, discussing work schedules with seniors, and working within deadlines.

Monitor quality standards of deliverables by accurately implementing the feedbacks provided by seniors and onshore team. Maintaining and updating error trackers basis the feedbacks received .

Developing expertise in Viewpoint, Diligent, TIBCO, Entica and/or such other software as may be implemented by the organization and training the junior team members on the same.

Collaborating with Grade 7s and AVPs for work allocation, workflow optimization, and timely completion of tasks.

Attending process and client related trainings and reading and implementing the standard operating procedures.

Training the junior team members (Grade 9/10s) on the tasks such as renaming and storing of the documents on the Viewpoint or other portals, Docusign, Statutory Filings etc., ensuring continuous learning and development and supervising their tasks.

Driving process improvements through automation and effective communication with internal and external stakeholders.

Timely completion of the all the organizational trainings as may be assigned.