Contracts Billing officer

Key Responsibilities

1. Contract Management and Billing:

• Review and understand all contract agreements, including terms, payment schedules, and deliverables, to ensure accurate invoicing.
  
• Prepare and issue invoices in accordance with contract terms, payment milestones, and completion of work stages.
  
• Coordinate with the project management team to ensure that all billing-related aspects of contracts are properly managed and processed.
  
• Ensure timely and accurate billing for all real estate projects, whether it involves construction, leasing, sales, or property management.
  
• Manage progress claims, final accounts, and variations as required under contract terms.
  

2. Account Reconciliation:

• Perform regular account reconciliations, ensuring that all billed amounts match contract terms and that payments have been received on time.
  
• Investigate and resolve discrepancies between billed amounts, payments, and contract terms.
  
• Monitor payment schedules and follow up with clients and internal teams to ensure timely collection of outstanding invoices.
  

3. Documentation and Reporting:

• Maintain accurate records of all contracts, invoices, and payments related to real estate transactions.
  
• Generate and present regular billing and contract-related reports for management review, highlighting potential issues or discrepancies.
  
• Ensure all billing documents comply with company policies, legal requirements, and audit standards.
  

4. Communication & Coordination:

• Act as a point of contact between clients, contractors, and internal teams for any billing-related inquiries or issues.
  
• Collaborate with the legal and project management teams to ensure contract terms are correctly applied to the billing process.
  
• Notify management of any issues or concerns with billing processes or customer disputes regarding invoices.
  

5. Compliance and Accuracy:

• Ensure all billing activities comply with relevant laws, regulations, and company policies.
  
• Review and update billing practices to ensure accuracy, efficiency, and compliance with new or changing regulations within the real estate industry.
  
• Ensure proper retention of documents for auditing purposes and maintain an organized filing system for contracts and billing records.
  

6. System and Process Improvement:

• Work with the IT or systems team to optimize billing systems and improve the efficiency of the billing process.
  
• Identify and recommend improvements to existing procedures to streamline billing and contract management.
  
• Assist in the implementation of automated tools for invoicing and contract management to reduce manual work and errors.
  

7. Dispute Resolution:

• Manage any disputes or issues related to billing and contract terms in a professional and timely manner.
  
• Collaborate with the legal department to address legal or contractual disputes and ensure the companys interests are protected.
  

Qualifications & Skills

Education:

• Bachelors degree in Accounting, Finance, Business Administration, or a related field.
  
• Certification in Contract Management or Billing (e.g., Certified Professional Contract Manager, or equivalent) is a plus.
  

Experience:

• Minimum 2-3 years of experience in a contracts billing or financial accounting role, preferably in the real estate or construction industry.
  
• Strong knowledge of contract terms, billing cycles, and financial reporting in the real estate sector.
  
• Experience with contract management software or accounting software (e.g., ERP) is highly desirable.
  

Skills & Competencies:

• Strong understanding of billing, invoicing, and contract management processes.
  
• Excellent attention to detail and accuracy in handling billing and accounting tasks.
  
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
  
• Ability to analyze financial data and interpret contract terms effectively.
  
• Excellent verbal and written communication skills.
  
• Ability to work collaboratively with internal teams and clients.
  
• Ability to resolve billing disputes and issues in a calm, professional manner.