Company Secretary

Hi,

We are hiring -

Position

Location

Department

Reporting to

Position Overview

The Company Secretary (CS) will be responsible for corporate governance and compliance. The CS will ensure adherence to corporate laws, secretarial standards, incorporation of SPVs, maintenance of registers and statutory filings, conducting of meetings, and supporting the Board and management in effective decision-making.

Experience in M&A transactions, IPOs, InVITs, REITs, etc. is desirable. The role requires deep expertise in handling multiple SPVs, cross-border subsidiaries, fund-raising, and corporate governance for a fast-growing renewable energy platform with future capital raising and listing ambitions.

Organization Chart

CEO
CS

Key Responsibilities

1. Governance & Board Support

• Organize and conduct Board Meetings, AGM, EGM, Committee Meetings, and General Meetings as per Companies Act and Secretarial Standards.
  
• Draft agendas, circulate notices, resolutions, prepare minutes, and maintain statutory registers.
  
• Act as the primary advisor to the Board on governance frameworks and compliance requirements.
  

2. Statutory & Regulatory Compliance

• Ensure compliance with Companies Act, FEMA, SEBI (LODR, Takeover Code, Insider Trading), and allied corporate regulations.
  
• File statutory forms/returns with MCA, ROC, CERSAI, and other authorities.
  
• Maintain statutory records across Parent, HoldCo, and SPVs.
  
• Ensure compliance with shareholding lock-in and post-COD tender requirements.
  

3. SPV & Group Structure Management

• Incorporate and manage multiple SPVs including PAN, TAN, GST registrations.
  
• Monitor shareholding structures to ensure regulatory alignment.
  
• Manage compliance across complex group structures with listed and unlisted subsidiaries, JVs, and associates.
  
• Manage the shareholding pattern for captive/group captive C&I open access regulations compliance.
  

4. Cross-Border & International Compliance

• Ensure compliance and reporting for international subsidiaries (US, Europe, Middle East, Africa, APAC).
  
• Support FEMA/FERA, SEBI, RBI filings (FLA, APR, FCGPR, FCTRS, ODI, ECB).
  
• Liaise with global consultants, auditors, and regulators.
  

5. Fund-Raising & Capital Market Transactions

• Support fund-raising activities including QIP, Bonds, NCDs, IPOs, Rights Issues, and Private Placements.
  
• Coordinate with investment bankers, auditors, and legal advisors during transactions.
  
• Oversee SEBI, Stock Exchange, and listing compliance requirements.
  

6. ESOP & Employee Benefit Schemes

• Design, administer, and ensure compliance of Employee Stock Option Plans (ESOPs) and related disclosures.
  
• Maintain alignment with regulatory guidelines and board approvals.
  

7. M&A & Strategic Transactions

• Support mergers, acquisitions, joint ventures, and corporate restructuring.
  
• Draft and review SPAs, SHAs, and other transaction agreements.
  
• Conduct due diligence and ensure post-deal compliance.
  

8. Corporate Policies & IPR

• Oversee corporate policy compliance including POSH, ESG-related disclosures, and EPR (Extended Producer Responsibility).
  
• Manage IPR compliance including trademarks and patents.
  

9. IPO / Listing Preparedness

• Develop governance and compliance frameworks to align with listing regulations.
  
• Ensure readiness of disclosures, investor relations, and statutory filings for IPO.
  
• Coordinate with bankers, auditors, and SEBI/regulators on pre- and post-listing activities.
  

Qualifications & Skills

• Qualified Company Secretary (FCS/ACS). Law degree (LLB) preferred.
  
• 12–18 years’ experience with large corporate groups, preferably in RE/Power/Infrastructure.
  
• Proven track record in handling multiple SPVs and international subsidiaries.
  
• Strong expertise in fund-raising, IPO, and SEBI/LODR compliance.
  
• Familiarity with ESOP administration, POSH compliance, and IPR management.
  
• Excellent governance advisory, drafting, and communication skills.
  
• Regards,
• Neha Khandelwal
• neha.k@ipsgroup.co.in