Company Secretary

Job purpose:

Key Responsibilities:

• Ensure compliance with Companies Act, 2013 and other applicable laws.
• Maintain and update statutory registers, records, and filings with ROC.
• File timely returns (e.g., Annual Returns, Board Resolutions, etc.) with the Registrar of Companies.
• Organize and attend Board meetings, Committee meetings, and General Meetings (AGM/EGM) and draft minutes.
• Advise the Board on their legal responsibilities and ensure good governance practices.
• Ensure compliance with the companys Articles of Association and shareholder agreements.
• Act as a bridge between the Board and various stakeholders.
• Draft and circulate agendas, notices, and minutes for meetings.
• Facilitate communication with shareholders and manage shareholding matters.
• Maintain and handle share certificates, share transfers, and dividend records.
• Provide legal advice on corporate, commercial, and compliance issues.
• Liaise with regulators such as ROC, SEBI, RBI, and others.
• Assist in drafting contracts, MOUs, NDAs, and other legal documents.
• Maintain company documents including Incorporation certificates, licenses, agreements, and policies.
• Handle all secretarial documents related to mergers, acquisitions, and other corporate restructuring activities.
• Identify potential legal risks and advise management to mitigate the same.
• Stay updated with changes in corporate law and regulatory requirements.

  Role & responsibilities

Preferred candidate profile