Billing Executive

Roles of a Billing Executive

A Billing Executive is responsible for managing and overseeing all billing operations within an organization. They ensure accurate invoicing, maintain billing records, coordinate with various departments, and support smooth financial transactions.

Key Responsibilities

• Invoice Generation
• Prepare and issue invoices for customers, clients, or patients (depending on the industry).
• Ensure accuracy in billing details such as quantities, prices, discounts, and taxes.
• Verify supporting documents like purchase orders, delivery notes, or service reports.
• Payment Processing
• Track and record customer payments.
• Follow up on pending or overdue payments to ensure timely collections.
• Coordinate with the accounts team for payment reconciliation.
• Data Management
• Maintain up-to-date billing records and databases.
• Ensure data accuracy for audits and reporting.
• Keep digital and physical copies of invoices and payment receipts.
• Compliance & Accuracy
• Adhere to company policies and government regulations (such as GST, TDS, etc.).
• Conduct periodic checks to minimize billing errors and discrepancies.
• Ensure timely submission of bills to clients and management.
• Customer Coordination
• Handle client queries and resolve billing issues promptly.
• Provide detailed billing statements or clarifications when required.
• Maintain professional communication with customers to support strong relationships.
• Reporting
• Prepare daily, weekly, or monthly billing and collection reports for management.
• Highlight any inconsistencies or potential risks in the billing process.
• Assist in financial analysis and forecasting based on billing trends.
• Team & Department Coordination
• Collaborate with the sales, finance, and operations teams for smooth workflow.
• Share input to improve billing systems and processes.
• Assist during audits and provide necessary billing data.

Skills Required

• Strong attention to detail and accuracy.
• Knowledge of billing software (e.g., Tally, SAP, QuickBooks, or hospital billing software).
• Good communication and interpersonal skills.
• Basic accounting knowledge.
• Time management and problem-solving abilities.

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month