Billing Engineer

Location:

Andheri Mumbai Office / Project Sites (as per requirement)

Reporting to: Billing Manager / Accounts Head

About Grace Turnkey Projects Pvt Ltd

Grace Turnkey Projects is India's leading interiors contractor, known for its blend of boutique craftsmanship and corporate project management. Operating pan-India, Grace delivers luxury, scale, and technical rigor to hospitality, healthcare, residential, and commercial sectors, with a legacy of flawless execution, repeat clientele, and robust internal systems.

Role Overview:

The Admin Billing Assistant will support the Billing & Accounts Team by handling documentation, billing workflows, vendor/client coordination, and record maintenance across multiple fast-paced interior projects. This position demands high accuracy, strong process orientation, and proactive communication to support seamless cashflow and reporting.

• Key Responsibilities:Billing Support
• Assist in preparing client invoices as per project BOQs, measurement sheets, and work orders.
• Collate, verify, and file all supporting documents (measurement books, site photos, work completion certificates, etc.).
• Track submitted invoices, follow up for approvals, and update status trackers daily.
• Liaise with the project team to clarify scope, extra items, or billing disputes.
• Vendor Coordination
• Process subcontractor/vendor bills: collect, verify, and forward to accounts.
• Reconcile vendor invoices against PO/WO and site progress.
• Maintain registers/logs for vendor advances, payments, and retentions.
• Documentation & Compliance
• Maintain hard and soft copies of all billing-related documents as per ISO protocols.
• Ensure timely scanning, archiving, and retrieval of billing data for audits.
• Assist in preparation of MIS reports and monthly billing summaries.
• Administrative Support
• Data entry and regular updates of billing software/ERP.
• Assist in internal/external audit queries related to billing.
• Coordinate with site admin for timely submission of attendance, measurement sheets, and other documents.

Other Tasks

• Support accounts team in statutory compliance (GST, TDS, etc.) related to billing.
• Any other administrative tasks assigned by Billing Manager or Accounts Head.
• Desired Candidate Profile:Graduate (B.Com/BBA preferred); fresher or 1-2 years experience in billing/admin/accounts role.
• Experience in interiors industry preferred.
• Strong MS Excel, data entry, and documentation skills.
• Working knowledge of billing/accounting software (Tally, ERP, etc.) is a plus.
• High attention to detail, organizational skills, and confidentiality.
• Good written and verbal communication in English and Hindi/Marathi.
• Willingness to work at HO or project sites as required.
• What Grace Offers:Exposure to large-scale, high-end projects and industry best practices.
• Professional, merit-driven work environment with robust systems and compliance.
• Opportunities for upskilling and internal growth.
• Salary as per industry standards, with performance-linked incentives.