Bill Desk Admin in Residential society

Bill desk Admin Roles and Responsibilities for Residential Society:

1. Invoice Generation: Raise rental and electricity bill invoices for in-house on or before the 5th of every month.

2. EV Invoices: Raise EV (Electric Vehicle) invoices for residents by the 5th of each month.

3. Procurement Orders: Raise purchase orders (P.O.s) for new procurements as required.

4. Vendor Payments: Prepare vendor cheques after obtaining approval from the PMO (Project Management Office).

5. Stationery Stock Management: Maintain the stationery stock register, ensuring sufficient supplies are available.

6. Vendor Payment Follow-up: Follow up with vendors for rental and electricity bill payments and provide updates to the PMO.

7. Report Maintenance: Maintain daily, weekly, and monthly reports on operations, transactions, and other relevant metrics.

8. Record Keeping: Keep detailed records of all invoices, estimates, purchase orders (P.O.s), and delivery challans (D.C.s).

9. Escalation Matrix: Follow the escalation matrix to ensure unresolved issues are addressed promptly.

10. Cheque Management: Prepare cheques, follow up with vendors for cheque collection, and maintain records of cheque photocopies for audit purposes.

11. Cash Deposit: Deposit collected cash in the bank as required and maintain records of all deposit slips.

12. Bank Coordination: Coordinate with bank representatives for any cheque or form requirements and ensure smooth banking operations.

13. Utility Payments: Collect invoices and ensure timely payment of monthly office utilities such as mobile bills, internet bills, and other office-related expenses.

14. Coordination with Accounts Team: Provide necessary data and coordinate with the Accounts team for financial operations and reporting.

15. Report Management: Maintain daily, weekly, and monthly reports, ensuring all information is updated and accurate.

16. Notices on MyGate: Post important notices on MyGate as required to keep the residents and staff informed.

17. Tally Software knowledge can be handy

18. Good communication skills with exposure to Emailing/ Net banking.

Job Type: Full-time

Pay: From ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off

Application Question(s):

• Have own Vehicle to visit Banks to deposit cash and cheques periodically

Experience:

• Bill desk accouting : 2 years (Preferred)

Language:

• Telugu, Hindi, English (Preferred)

Work Location: In person