Assistant Secretary

Administrative Support

• Handle all forms of correspondence, including letters, emails, memos, and internal communication.
  
• Prepare, organize, and maintain official records, files, and documentation.
  
• Draft routine office notes, circulars, reports, and internal memos as required.
  

Office & Communication Management

• Manage incoming and outgoing phone calls; schedule appointments and maintain calendars.
  
• Act as a liaison between executives and staff, and provide a point of contact for internal and external stakeholders.
  
• Coordinate interdepartmental communication to ensure smooth workflow and information sharing.
  

Clerical Work

• Perform general clerical tasks such as data entry, filing, photocopying, scanning, and document distribution.
  
• Maintain office logs, registers, records, and minutes of meetings accurately and systematically.
  

Support to Seniors

• Assist senior officers and department heads in routine administrative functions.
  
• Prepare briefs, background notes, or reference materials as requested.
  
• Follow up on pending issues, tasks, or communications on behalf of the assigned officer or department.
  

Confidentiality & Accuracy

• Handle confidential and sensitive information with a high level of discretion and integrity.
  
• Ensure all communications, documents, and records are accurate, consistent, and professionally presented.