Administrative Coordinator / Admin Executive

Requirements

Team Operations Support:

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  Oversee team onboarding activities including system entries and documentation for new joiners.

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  Ensure timely completion of new joinee onboarding in HR systems for performance tracking readiness.

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  Share KRAs with team members and follow up for completion and acknowledgments.

Attendance & Leave Management:

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  Review and approve team attendance records.

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  Process and approve leave requests in coordination with reporting managers.

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  Review and approve overtime entries, ensuring policy compliance.

Claims and Allowances:

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  Review and approve team member claims and D&B allowances as per policy.

Timesheet Management:

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  Review and approve timesheets for:

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    Contractual resources.

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    T&M (Time & Material) resources.

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  Create and track RRFs (Resource Requisition Forms) for open positions.

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  Send timesheet approval templates to clients for T&M projects.

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  Validate client-shared excel data against Times Prism reports.

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  Archive client approvals in monthly folders for audit readiness.

Qualifications & Skills:

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  Bachelor's degree in Business Administration, HR, or a related field.

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  2+ years of experience in administrative coordination or similar roles.

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  Familiarity with HR systems, timesheet tools, and reporting dashboards.

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  Proficient in MS Excel and Outlook.

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  Strong organizational and communication skills.

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  Ability to multitask and handle confidential information discreetly.