Administrative Assistant- financial markets

Morgan Stanley Job Description

Division: HCM Employee Services

Designation: Analyst - Administrative Assistant

About Morgan Stanley

Morgan Stanley has earned a worldwide reputation for the excellence of its advice and execution in financial markets. With offices in more than 41 countries, the firm is truly global-and a market leader in the U.S., Europe, and Asia as well as in emerging markets. Morgan Stanley's success rests on the talents and passion of our people, who share a common set of values and bring excellence and integrity to everything they do. We seek to grow long-term relationships by virtue of our consistently rigorous thinking and the unsurpassed access to financial markets that Morgan Stanley can bring. This means providing leadership in specific areas such as investment banking, debt and equity underwriting, research, and sales and trading. We also focus increasingly on creating custom-tailored solutions that cut across functions to help our clients realize new opportunities and solve complex problems. Our aim is to be the first choice of everyone who deals in financial markets, whether as prospective clients, employees, or investors.

About Division:

Global Service Delivery is an integral part of the Firm’s Human Resources division providing fundamental operational support across all areas of HR on a global basis.

The main objective for this function is to play a lead role in driving thoughtful process and automation solutions that drive efficiency, reduce the cost of operations, and mitigate operational risk across the Talent domain globally. The scope of these solutions includes continuous improvement and/or troubleshooting for processes already in place as well as designing new processes. This function is also responsible for business-as-usual activities and to support Firms Performance and Learning Management system and downstream applications.

Key Responsibilities:

• Set up internal meetings, circulate the agenda, and maintain calendar of appointments.
• Submit and review expense reports.
• Assist with new hire orientation and IT setup/coordination.
• Coordinate with IT and CS staff on technology related issues and special projects.
• Create and update required documents.
• Manage repositories of information in electronic and physical form.
• Prepare and circulate minutes of meetings.
• Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
• Coordinate video conferences/audio calls with overseas Morgan Stanley offices.
• Maintain personnel records of the department pertaining to leave and holidays.
• Coordinate ground transport where needed.
• Assist in collecting and submitting expense statements and coordinating reimbursements.
• Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.
• Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.
• Coordinate departmental moves.
• Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
• Coordinate with the vendors for BU specific events
• Work on cross functional operational projects
• Manage calendar of the senior leadership and also make travel arrangements accordingly

Experience & Qualifications:

• Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below
• Experience:
• A team player who is flexible and can work well with others to achieve common goals.
• Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.
• Education: Undergraduate degree.
• Language skills: English fluency is mandatory.
• Communication skills: Good verbal, written, and interpersonal skills.
• Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

Skills & Competencies:

o Problem-Solving: Excellent critical thinking skills, with a focus on finding innovative solutions to challenges.

o Communication: Strong written and verbal communication skills for clear and effective collaboration.

o Teamwork: Ability to work collaboratively across different teams and levels of the organization to drive continuous improvement initiatives.

o Attention to Detail: High attention to detail with a focus on ensuring the accuracy of processes and improvements.

1. Contract Duration

1 Year

2. Location

Bengaluru

3. Shift Time

11am – 8pm

4. Years of experience required

2 to 4 years

5. Must to have skills

Analytical Skills , Communication , Problem-Solving and Attention to Detail

6. Good to have skills

Analytical Skills , Communication , Problem-Solving and Attention to Detail

7. WFO/Hybrid

Hybrid

8. Laptop (Yes/No for WFH)

Yes

9. Acceptable Notice Period

30 days

10. Mode of interview (Zoom/ In person)

Zoom

11. Budget – INR CTC 5.5 to 6.5 LPA

Job Types: Full-time, Permanent, Fresher, Contractual / Temporary
Contract length: 12 months

Pay: ₹500,000.00 - ₹600,000.00 per year

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Evening shift
• Fixed shift
• Monday to Friday
• Morning shift
• Rotational shift
• Weekend availability

Supplemental Pay:

• Commission pay
• Joining bonus
• Overtime pay
• Performance bonus
• Quarterly bonus
• Shift allowance
• Yearly bonus

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person