Administration Officer

Job Title: Administrative Assistant (Admin)

• Manage office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Maintain organized filing systemsboth electronic and physical.
• Assist in the preparation of regularly scheduled reports and documentation.
• confidentially handle sensitive information.

Communication and Coordination:

• Act as the point of contact between internal departments and external clients.
• Manage incoming calls, emails, and correspondence.
• Schedule meetings and appointments and manage calendars.
• Coordinate logistics for meetings, travel, and events.

Office Management:

• Maintain office cleanliness and order by ensuring supplies are stocked and equipment is functional.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Support onboarding of new staff (e.g., assigning desks, setting up equipment).

Data Entry and Record-Keeping:

• Update and maintain office policies and procedures.
• Enter and update records accurately in databases or systems.
• Prepare and maintain records, reports, and correspondence.

Project Support:

• Assist in the planning and execution of team projects or events.
• Support senior managers and executives with administrative tasks as needed.

Required Skills and Qualifications:

• High school diploma or equivalent; associate or bachelors degree preferred.
• Proven experience as an administrative assistant, office admin assistant, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Ability to maintain a high level of discretion and confidentiality.

Preferred Qualifications:

• Familiarity with office management tools (e.g., SAP, CRM systems, project management software).
• Experience in scheduling and travel coordination.
• Basic bookkeeping knowledge is a plus.