Administration Assistant

Administration Assistant

The Opportunity:

Reporting to the Vice President HR, the Administrative Assistant will be responsible for providing administrative support to the VP HR India and Regional HR Leadership Team to ensure that operations are maintained in a proficient manner. The role must demonstrate the ability to adapt and anticipate the needs of the regional Leadership and changing priorities with a high level of professionalism, confidentiality, maturity, and positive attitude.

You are great at:

• Independently manage and coordinate calendars, appointments, reservations, expenses, and travel arrangements.
• Proactively create and maintain effective communications to accomplish the work of the HR Leadership team which includes the handling of a variety of projects and tasks simultaneously.
• Independently organize and produce virtual meetings and conferences, typically in MS-Teams
• Create and/or modify reports, letters and presentations using the Microsoft Office Suite including Microsoft Teams
• Ensures timely and accurate submissions of expenses and invoices, support management of the HR and Corporate Development offices daily tasks
• Work across multi-disciplinary teams to achieve set tasks and functional goals.
• Attend team meetings and capture meeting notes, when appropriate
• Administrative other duties as required.

What It takes:

• Bachelor’s degree with relevant years of experience
• Minimum of 2 years’ experience and support of senior leadership.
• Excellent interpersonal and communication skills (both verbal and written)
• Excellent time management and organizational skills with the ability to prioritize, multi-task and adhere to deadlines.
• Strong Proficiency with Microsoft Office, including Excel, PowerPoint; Word and Teams.
• Working knowledge of Concur (SAP)
• High level of attention to detail, excellent follow-up skills and a commitment to maintaining confidentiality
• Ability to work effectively under pressure within a fast-pasted team environment.
• Mature approach, with an ability to exercise sound judgement in responding to inquiries and solving problems; Individual must be highly proactive and flexible and should be able to maintain utmost confidentiality.
• Works well both independently and as a team member