Job Title: Admin & Purchase Assistant
Department: Administration
Reports to: Factory Admin Manager
Position Overview
The Admin & Purchase Assistant will support daily administrative operations and ensure smooth procurement processes within the organization. This role requires strong coordination skills, attention to detail, timely execution of tasks, and the ability to maintain accurate records and vendor relationships. The role contributes directly to operational efficiency by assisting in purchases, documentation, and general office administration.
What you will own and be responsible for:
1. Administrative Support
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Manage day-to-day office administration activities.
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Handle documentation, filing, mail, courier management, and record keeping.
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Coordinate with internal departments to facilitate administrative needs.
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Schedule meetings, maintain calendars, and support travel arrangements when needed.
2. Procurement & Purchase Coordination
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Assist in sourcing suppliers, collecting quotations, and preparing comparative statements.
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Raise purchase requests (PR) and purchase orders (PO) as per internal guidelines.
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Follow up on order fulfillment, delivery schedules, and invoice submission.
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Maintain updated vendor databases and price lists.
3. Inventory & Asset Management
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Track office supplies, stationery, and pantry items; ensure timely replenishment.
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Assist in maintaining records of company assets and equipment.
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Coordinate with vendors for maintenance, repairs, and service requirements.
4. Vendor Management
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Communicate with vendors regarding requirements, negotiation, orders, and deliveries.
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Ensure vendor compliance with timelines, quality standards, and documentation needs.
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Support vendor onboarding by collecting and verifying required documents.
5. Documentation & Compliance
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Maintain accurate and up-to-date administrative and purchase records.
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Assist in preparing reports for management review.
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Ensure adherence to procurement policies, approval workflows, and audit requirements.
6. Coordination & Support
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Support HR and Accounts teams with basic documentation, logistics, and coordination.
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Assist in organizing company events, meetings, facility arrangements, and office upkeep.
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Liaise with internal stakeholders to ensure smooth workflow and problem resolution.
Who you will work with
In addition to standard corporate teams (HR, Finance, Operations & Management), you will closely collaborate with:
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Vendors and suppliers
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Admin & Facility teams
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Outlet Managers / Unit Heads
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Procurement & Accounts departments
Qualifications
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Bachelor’s degree in Administration, Commerce, or a related field.
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2–3 years of experience in administration or procurement roles.
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Strong organizational, coordination, and time-management skills.
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Proficiency in MS Office (Excel, Word, Outlook) and basic documentation.
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Good communication and negotiation skills.
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Ability to multitask and work independently with minimal supervision.
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High attention to detail, reliability, and professionalism.
Benefits
Competitive salary and benefits package
Chance to make a significant impact on the company's success
Fun and collaborative work environment with passionate colleagues
Product discounts and perks
About Us
pH4 Food & Beverages Pvt Ltd was founded in 2009 by four Bengaluru locals with the goal of building a world-class craft brewery in Bengaluru that would stand the test of time and become a part of the city’s cultural landscape. pH4 has evolved over the last 14 years since its inception and is in pursuit of its purpose of building brands around crafted customer experiences – through hand-crafted, innovative, and quality beverages, food, and spaces. pH4’s primary brand, TOIT, is India’s most well-known craft brewery and pub brand and is currently in Bangalore, Mumbai and Pune with more outlets in the works.
• Bachelor’s degree in Administration, Commerce, or a related field
