Admin Executive

Job Summary:

The Admin Executive (Receptionist) serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. The role involves managing front desk operations, handling administrative tasks, coordinating with internal departments, and maintaining smooth day-to-day office operations

Key Responsibilities:

Front Office & Reception Duties:

• Greet and welcome visitors, clients, and vendors in a courteous and professional manner.
• Handle incoming phone calls, emails, and messages; direct them to the appropriate departments/persons.
• Maintain visitor logs and issue visitor passes as per company protocol.
• Manage courier/dispatch records and ensure timely delivery and receipt.
• Ensure the reception area is clean, organized, and presentable at all times.

Administrative Support:

• Assist in scheduling meetings, conference room bookings, and travel arrangements.
• Maintain and update staff contact lists, attendance records, and administrative files.
• Support procurement of office supplies, stationery, and pantry items; maintain inventory.
• Coordinate with vendors, maintenance staff, and housekeeping for facility management.
• Handle petty cash, prepare expense statements, and maintain administrative records.

Coordination & Communication:

• Serve as a communication link between departments and external contacts.
• Assist HR in onboarding formalities (ID cards, seating arrangements, etc.) for new joiners.
• Support organization of internal events, celebrations, or meetings.

Key Skills & Competencies:

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and pleasant demeanor.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Time management and problem-solving skills

Qualification & Experience:

• Education: Graduate in any discipline (preferably in Administration, Commerce, or related field).
• Experience: 1–3 years of experience in front office/reception or administrative roles.
• Language Proficiency: English and Hindi (additional languages preferred).

Work Environment:

• Office-based role with standard working hours.
• Requires interaction with internal teams, management, and external visitors/vendors.

Job Type: Full-time

Pay: ₹13,060.28 - ₹24,998.19 per month

Benefits:

• Health insurance

Work Location: In person