The Accounting Executive is a mid-level accounting professional responsible for supporting U.S.-based facility management clients from India as part of an outsourced service operation. This role ensures accurate and timely financial operations in areas of accounts receivable, accounts payable, general ledger maintenance, and bank reconciliations. The Accounting Executive will work closely with client teams to maintain financial records, assist in period closing activities, and uphold compliance with standard U.S. accounting practices. Strong communication skills and attention to detail are essential, as the role involves collaborating with U.S. stakeholders and handling sensitive financial data. Key Responsibilities Accounts Receivable (AR): Perform cash application by accurately posting incoming payments to customer accounts (checks, ACH, wires). Manage recurring charge postings (e.g. monthly lease or service fees) and process billing adjustments such as utility billbacks. Apply late fees and interest charges to overdue accounts in line with client policies, and maintain up-to-date AR records to support timely collections. Accounts Payable (AP): Process vendor invoices and expense vouchers with accuracy, resolving any discrepancies or exceptions promptly. Handle payroll processing support, including pre-check reviews and ensuring payroll data is accurate before final processing. Oversee the check preview and check cutting process for payments, ensuring all disbursements (vendor payments or payroll checks) are executed on schedule and in compliance with approval workflows. General Ledger (GL): Assist in period-end close activities, including preparing and posting journal entries for accruals and amortization. Ensure all transactions are recorded in accordance with US GAAP and company policies. Reconcile and analyze general ledger accounts perform monthly balance sheet reconciliations and maintain schedules for prepaid expenses, accruals, and amortization entries. Support the preparation of financial reports or audits by providing necessary GL data and documentation as needed. Bank Reconciliation (BRS): Prepare Bank Reconciliation Statements by reconciling bank account statements with the companys accounting records on a regular (e.g. daily/monthly) basis. Investigate and resolve any discrepancies between bank records and ledger entries, and post appropriate bank entries (such as interest income, bank charges, or adjustments) to ensure the general ledger accurately reflects all cash transactions. Maintain clear documentation of reconciling items and follow up on any outstanding issues promptly. Required Skills & Qualifications Education & Experience: Bachelor’s degree in Accounting, Finance, or a related field. 3-5 years of professional accounting experience , with hands-on exposure to Accounts Receivable, Accounts Payable, and General Ledger processes (experience with U.S. accounting practices is highly desirable). Accounting Knowledge: Solid understanding of accounting principles and financial processes. Familiarity with U.S. GAAP and standard accounting methods for revenue recognition, expense accruals, and reconciliations. Experience with month-end closing and account reconciliation is required. Technical Skills: Proficiency in MS Excel and the ability to work with large datasets and pivot tables for financial analysis. Experience using accounting software or ERP systems to record and retrieve financial data. Familiarity with tools such as SAP, Oracle, or QuickBooks is an advantage , though not mandatory. Communication: Excellent written and verbal communication skills. Ability to clearly communicate with U.S.-based clients and internal teams, including explaining financial information to non-financial stakeholders. Strong email etiquette and documentation skills are essential for an outsourcing environment. Analytical & Detail-Oriented: High attention to detail with strong analytical and problem-solving abilities. Able to identify and resolve discrepancies in accounts (e.g., invoice errors, payment mismatches) and ensure accuracy in all financial records. Demonstrated ability to handle confidential financial information with integrity. Time Management: Proven ability to manage multiple priorities and meet strict deadlines, especially during peak periods like month-end or year-end closes. A team player with a proactive approach, capable of working independently with minimal supervision when required. Preferred Qualifications Professional Certification: CA (Chartered Accountant), CPA (Certified Public Accountant), CMA, or other relevant certification is a plus, though not mandatory. Industry Experience: Prior experience in the facility management, real estate, or property management industry or working knowledge of lease accounting can be advantageous, as it aligns with the nature of client operations (e.g. handling utility billings, tenant chargebacks, maintenance costs). Outsourcing Environment: Experience working in a BPO/Shared Services or ITeS environment supporting international clients is preferred. Familiarity with service level agreements (SLAs) and client-specific compliance requirements in an outsourced setting will be beneficial. Software Skills: Hands-on experience with major ERP/accounting systems like SAP FI/CO, Oracle Financials, or Microsoft Dynamics. Exposure to QuickBooks or other accounting software used by SMEs. Experience with payroll systems or bank reconciliation tools is a plus. Additional Skills: Advanced Excel skills (macros, advanced formulas) for financial analysis and reporting. Strong interpersonal skills and the ability to train or guide junior team members if needed. Adaptability to new processes and continuous improvement mindset. Work Conditions Location & Team: This position is based in India (office location in a major city center or dedicated delivery facility) and operates as part of a global outsourcing team. The Accounting Executive will collaborate remotely with client finance teams and colleagues across different geographies via email, video calls, and project management tools. Working Hours: Flexibility to work in shifts or extended hours to overlap with U.S. business hours is required. The role may involve late evening or early morning schedules (India time) to ensure real-time communication with U.S. stakeholders. During critical periods (month-end close, year-end, audits), additional hours may be necessary to meet deadlines. Environment: Standard office work environment with extensive computer use. The company will provide necessary hardware, secure network access, and tools to maintain client financial systems. The role demands adherence to data security, confidentiality, and compliance protocols as you will handle sensitive financial and personal data (especially during payroll processing). Travel: This role is generally remote or office-based in India with no travel required. All client interactions are handled virtually. In rare cases, there may be opportunities for on-site training or collaboration, but day-to-day duties do not require travel. Culture & Compliance: The Accounting Executive is expected to uphold the service-oriented culture of the outsourcing firm – focusing on accuracy, efficiency, and client satisfaction. You will work under the guidance of an accounting manager or team lead and must follow both the employer’s and the client’s work policies, ethics, and regulatory compliance requirements. Being proactive, culturally sensitive, and responsive to client needs is key to success in this cross-border support role.
