Accounts Receivable Executive

Role & responsibilities

The Accounts Receivable (AR) Executive is responsible for managing the companys incoming payments, maintaining accurate records of invoices, ensuring timely collection, reconciling customer accounts, and supporting overall cash-flow management. The role involves coordination with sales, operations, and customers to resolve invoice disputes and maintain healthy receivable cycles.

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4. Key Responsibilities

A. Billing & Invoicing

Generate customer invoices as per PO, delivery challan, service reports, or contracts.

Ensure correct tax details (GST, TDS applicability).

Upload invoices on customer portals (SAP, Ariba, Tally-based portals, etc.).

Track e-invoicing and maintain invoice numbering sequence.

B. Receivable Management & Collection

Follow up with customers through calls, emails, reminders for outstanding payments.

Maintain daily / weekly collection tracker.

Monitor credit period, overdue ageing, and reduce DSO (Days Sales Outstanding).

Escalate long-pending or disputed accounts to management.

C. Reconciliation

Customer ledger reconciliation (monthly / quarterly).

Reconcile balances with customer statements.

Match TDS deductions, debit notes, credit notes, short payments.

D. MIS & Reporting

Prepare AR ageing reports (0–30/30–60/60–90/90+ days).

Daily collection report to management.

Month-end AR closing, outstanding summary, and variance analysis.

Support audit requirements (statutory/internal audits).

E. Dispute Resolution

Track and resolve customer disputes related to:

Billing errors

Rate differences

Quantity mismatches

Tax issues

Payment holds

Coordinate with Sales / Operations for faster closures.

F. Documentation & Compliance

Maintain proper documentation of invoices, agreements, POs, delivery proofs, and approvals.

Ensure all AR processes comply with accounting standards and company policies.

5. Skills & Competencies Required

Technical Skills

Strong knowledge of accounting fundamentals.

Good understanding of GST, TDS, and billing documentation.

Experience in ERP systems (Tally, SAP or similar).

Advanced Excel skills (VLOOKUP, Pivot Table, MIS preparation)

Preferred candidate profile