Accounts Receivable Associate

Role & responsibilities:

Invoicing & Billing

• Prepare and issue accurate customer invoices.
  
• Ensure billing complies with company policies, contracts, and timelines.
  
• Maintain updated records of all customer transactions.
  

2. Collections Management

• Monitor outstanding invoices and follow up with customers for timely payments.
  
• Send reminders and collection notices for overdue accounts.
  
• Maintain strong customer relationships while ensuring prompt collections.
  

3. Payment Processing

• Record and apply incoming payments to the correct accounts and invoices.
  
• Reconcile payment discrepancies and resolve issues quickly.
  
• Process credit memos, refunds, or adjustments when necessary.
  

4. Account Reconciliation

• Reconcile customer accounts regularly to ensure accuracy.
  
• Investigate and resolve discrepancies in accounts or transactions.
  
• Prepare month-end and year-end AR reconciliations.

5. Reporting

• Generate AR aging reports and share insights with management.
  
• Monitor collection trends and identify potential risks.
  
• Assist in preparing financial statements or audit documentation.
  

6. Customer Support

• Respond to customer inquiries related to invoices, statements, or payments.
  
• Collaborate with sales, operations, and finance teams to resolve billing issues.
  

7. Compliance & Documentation

• Maintain proper documentation of all AR activities.
  
• Ensure compliance with accounting standards and company policies.
  
• Support internal and external audit requirements.

Preferred candidate profile

• Full Time Bachelors degree in Accounting, Finance, or related field (preferred)
  
• 3+ years of experience in accounts receivable or similar finance role
  

Technical Skills

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite)
  
• Strong Excel skills (VLOOKUP, Pivot Tables, basic formulas)
  
• Understanding of basic accounting principles (GAAP preferred)