Work from Office
Full Time
Role & responsibilities 1. Verification of Bills/Invoices/ Travel Claims Check accuracy : Ensure the bill/invoice is mathematically correct (totals, tax calculations, discounts, etc.). Validate vendor details : Confirm that the bill is issued by an authorized vendor and includes correct information (name, GSTIN, address, etc.). Ensure compliance : Make sure the bill complies with internal policies and tax regulations (e.g., GST, VAT). 2. Supporting Document Review Cross-check the bill with: Purchase Order (PO) Goods Receipt Note (GRN) Delivery Challan Work completion certificate (for services) Support documents for travel claims 3. Approval Checks Confirm that the invoice has been: Properly approved by the relevant department head or manager. Submitted within the acceptable time frame (not expired or outdated). 4. Data Entry and Record Keeping Enter validated bill details into the accounting software or ERP system. Maintain accurate filing (physical or digital) of all invoices and related documents for audit and compliance. Match quantities, rates, and terms mentioned in the PO and invoice. 5. Coordination with Other Departments Work with: Procurement for PO issues. Stores/Logistics for GRN discrepancies. Vendors for clarification on billing errors. Finance for payment scheduling. 6. Reports Preparation Various reports on Travel claims . Reports on Purchases, consumption etc Preferred candidate profile Work experience in ERP system like SAP/Oracle JDE Excellent excel Skills with knowledge of MS Office Ability to deal with staff at all levels Ability to meet deadlines and prioritize tasks Good communication skills in English, Hindi
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