account Expense Executive

Job Opening: Expense Executive

Company Name: indian ion exchange & chemicals ltd
Location: [Ahmedabad/ Naroda GIDC]
Role Overview

An Expense Executive is responsible for monitoring, recording, verifying, and controlling company expenses. They ensure that all costs are valid, properly authorized, and correctly accounted for in the company’s financial system.

Key Responsibilities

• Expense Management
• Collect and verify employees’ expense claims (travel, food, accommodation, office expenses, etc.).
• Check supporting documents like bills, receipts, and approvals.
• Ensure expenses comply with company policies.
• Accounts & Payments
• Record expenses in accounting/ERP software.
• Process vendor and employee reimbursement payments on time.
• Track advances given to employees and adjust against claims.
• Compliance & Audit
• Ensure GST, TDS, and other tax compliance on expenses.
• Maintain expense-related documentation for audits.
• Support internal and external auditors with reports and evidence.
• Reporting & MIS
• Prepare periodic expense reports (daily, weekly, monthly).
• Analyze spending trends and suggest cost-control measures.
• Reconcile expense accounts with bank statements.
• Policy & Coordination
• Communicate expense policies to employees.
• Coordinate with HR, Finance, and Department Heads for approvals.
• Highlight irregularities or policy violations.
• Record day-to-day expenses in accounting / ERP software (Tally, SAP, Zoho, etc.)
• Process vendor invoices and employee reimbursements on time
• Maintain proper records for internal and external audits
• Prepare daily/weekly/monthly expense MIS reports/ Analytical & reporting ability
• Coordinate with HR, Finance, and Department Heads for approvals
• Identify irregularities and ensure compliance with company expense policies
• Graduate in Commerce / Finance (B.Com / M.Com preferred)
• 1–3 years of experience in accounts/expense management
• Good Excel & reporting skills
• Timely settlement of expenses & reimbursements
• Error-free accounting entries
• Compliance with company policy & statutory requirements
• Cost-saving recommendations through analysis
• Attention to detail & accuracy
• Knowledge of Accounting & Taxation (GST, TDS, etc.)
• Good communication & coordination skills

Salary & Benefits:

• Salary: ₹ [Enter range – e.g., 15,000 – 20000 ctc per month]

Job Type: Full-time

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

• Provident Fund

Language:

• English (Required)

Work Location: In person