Ultima Specialty Chemicals Pvt Ltd. Company Overview: A strong presence in India for 27 years and a dedicated team has made Ultima Chemicals a trusted source for Specialty Chemicals. We play a critical role in linking chemical industry customers and global principles. Our strong global associations and wide range of products make us reliable partners across diverse industries. Ultima is growing exponentially with its support of Local and Global Partners and reaching new customers every hour. We source the exact chemistry for our customer and ensure the highest quality of products. We offer a comprehensive portfolio of industrial and specialty chemicals and ingredients, as well as custom application, marketing, and supply chain solutions, technical and formulation support, regulatory expertise, and digital solutions for a variety of industries. We help suffice the specialty needs of industries like Pharmaceutical Intermediates, Formulations and Bulk Drugs, Personal Care & Cosmetics, Paints, Coatings, Inks, Resin, Oilfield Chemicals, Water Treatment, Textile chemicals, Leather Chemicals, Paper chemicals, Agro chemicals, Veterinary. Our culture is underpinned by our values and employees. Find out more about our future and you re with us on our website www.ultimachem.com. Position: Sales - Coordinator Location: Borivali East, Mumbai Company: Ultima Speciality Chemicals Pvt Ltd. JOB ROLE: Sales Support: Assist the sales team with administrative tasks such as preparing proposals, quotations, and sales presentations specific to the chemical industry. Coordinate customer inquiries, provide information on chemical products, pricing, and availability. Ensure that the sales team is equipped with the necessary technical and product information to support client conversations. Maintain and update the customer database, including details about product preferences, pricing, and sales history. Order Management: Process customer orders for chemical products, ensuring accurate order entry and documentation. Liaise with production, warehousing, and logistics teams to track and manage order fulfillment, ensuring on-time delivery. Monitor inventory levels and collaborate with the supply chain team to ensure product availability. Communicate any product shortages, delays, or issues with orders to the sales team and clients. Customer Relationship Management: Serve as a point of contact for existing and potential clients, addressing any concerns or issues related to orders, products, or services. Ensure customer satisfaction by proactively addressing inquiries and providing updates on order status. Assist in managing long-term relationships with key customers, ensuring their needs are met and exploring opportunities for repeat business. Product and Technical Assistance: Collaborate with the technical and R&D teams to provide accurate product information to customers, especially regarding chemical specifications, usage, safety data, and regulatory compliance. Assist in training the sales team on the technical aspects of the chemical products to enhance their selling capabilities. Sales Reporting and Analytics: Prepare regular sales reports, tracking order volumes, customer feedback, and market trends in the chemical industry. Analyze sales data to identify opportunities for growth, process improvements, and areas needing attention. Monitor key performance indicators (KPIs) related to sales targets, customer satisfaction, and inventory levels. Compliance and Documentation: Ensure that all sales processes and documentation comply with industry regulations and standards, including safety data sheets (SDS), chemical labeling, and environmental guidelines. Maintain accurate records of contracts, pricing agreements, and customer communications. Collaboration and Coordination: Work closely with internal departments such as logistics, finance, and production to ensure smooth coordination of orders and deliveries. Participate in sales meetings and contribute to team discussions regarding customer needs, sales strategies, and product improvements. Support the marketing team in promotional efforts, campaigns, and customer outreach specific to the chemical market. Qualification Required: Any Graduates Interested Candidates Share Your CV On hr@ultimachem.com or 7208029457 Thanks & Regards HR Executive Divya Gohil Contact: 7208029457/7208029467 Email: hr@ultimachem.com
Spectrum Software Management: Use Spectrum accounting software to record transactions, generate reports, and maintain financial records. Assist in maintaining and troubleshooting any issues related to Spectrum software. Generate and analyze accounting reports in Spectrum to track expenses, sales, taxes, and profits. GST Compliance: Maintain and update records for GST input and output tax. Prepare and file GST returns (GSTR-1, GSTR-3B) on time, ensuring compliance with GST regulations. Ensure proper documentation of GST-related transactions and maintain accurate records. Reconcile GST liability and input tax credit (ITC) to ensure correct reporting and payment. Vendor and Client Account Management: Maintain accurate records of vendor accounts, ensuring all invoices are processed in a timely manner. Monitor outstanding payments and follow up with vendors for timely settlement. Ensure the accuracy of client accounts, managing any discrepancies or payment issues. Purchase Entry & Accounting: Process all purchase transactions in the accounting system (Spectrum). Verify and ensure the accuracy of purchase invoices, and ensure that they are recorded in the correct accounts. Ensure proper categorization of purchases, such as goods, services, and expenses, for accurate financial reporting. Reconcile purchase orders, delivery notes, and invoices to ensure consistency. Qualification Required: Any Graduates
Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders
Client Meetings: Engage with existing and potential clients in the Hyderabad region to understand their chemical product needs and offer solutions that align with their business requirements. B2B Sales: Develop and maintain strong business-to-business relationships with companies in the manufacturing, industrial, and commercial sectors to generate new sales opportunities. Payment Collection: Monitor client accounts, manage outstanding payments, and work to ensure timely payment collection while maintaining strong client relationships. Market Knowledge: Leverage in-depth knowledge of the Hyderabad market area to identify new business opportunities, understand customer needs, and stay updated on competitors offerings. Sales Strategy: Develop and implement sales strategies tailored to the specific needs of clients and the local market. Track performance against sales targets and work to exceed them. Reporting & Documentation: Maintain accurate records of client interactions, sales progress, and payment status. Prepare regular sales reports and communicate progress to management. Customer Service: Provide excellent customer service by addressing client queries, offering technical advice on products, and ensuring high satisfaction levels.